Specialty Training Administrator

Royal College of Anaesthetists

About the Organisation

Royal College of Anaesthetists is the professional body responsible for the speciality throughout the UK. We are the third largest medical royal college in the UK by membership. With a combined membership of more than 24,000 Fellows and Members, we ensure the quality of patient care by safeguarding standards in the three specialities of anaesthesia, intensive care and pain medicine.

About the role

We are seeking a highly organised and customer-focused administrator to support anaesthetists throughout their training journey, from entry into specialty training through to the award of a Certificate of Completion of Training (CCT). The role also supports the administration of the College's online training portfolio, helping to ensure that trainees maintain accurate training records throughout their careers.

As a key member of the Training Team, you will provide advice and guidance to trainees, trainers and other stakeholders on a range of specialty training matters. You will work closely with the General Medical Council (GMC), senior anaesthetists, College Officers and colleagues across the College to ensure the effective delivery of training processes and support services.

Responsibilities

CCT Training Administration:

• Provide information and guidance to others or directly respond to enquiries about anaesthetic specialty training (including Acute Care Common Stem ACCS), and refer queries to Committees as necessary
• Process requests and applications from trainees taking time out of the training programme, for various reasons, including calculating training completion dates on request and advising applicants and trainers on the outcomes
• Process recommendations for the award of a CCT, for entry to the GMC Specialist Register
• Maintain training records in the relevant systems and apply housekeeping protocols effectively
• Liaise with the General Medical Council (GMC) and other Colleges and Faculties as required
• Ensure guidance and policy documents relating to anaesthetic specialty training are up to date

Lifelong Learning Platform (LLP) Support:

• Provide first line support to users of the College’s LLP online training portfolio
• Monitor correspondence from LLP users to identify bugs, issues and areas for development within the LLP and work with the LLP Product Owners to develop potential solutions

Committee Support:

• Provide secretarial support to allied Committees and Chairpersons, including drafting agendas, preparing papers, coordinating logistical arrangements, taking and reporting of minutes, coordinating follow-up actions and processing of all general correspondence for the Committees

Skills, Competencies, Experience & Attributes

Qualifications, Skills, Knowledge & Experience:

• Proven experience of working in a helpdesk and/or customer service environment
• Experience of providing secretarial support to formal committees, including minute-taking
• Demonstrable ability to understand, interpret and simplify complex information such as regulations
• Ability to maintain a working knowledge of the regulations governing the training of anaesthetists and routes to the GMC Register
• Ability to develop and maintain effective working relationships with a variety of internal and external stakeholders
• Strong organisational, IT and communication skills (both written and verbal)

Required Qualifications

• Educated to GCSE level, or equivalent

Compensation & Benefits

• 26 days of annual leave, plus bank holiday
• 1 additional paid day of leave for the purpose of celebrating your birthday
• Healthcare support through Benenden Health
• Up to 12% pension contribution
• Hybrid and flexible working
• Wellbeing hour once a week
• Cycle to work and employee discount schemes
• Training and development opportunities
• Access to Mental Health First Aiders and Employee Assistance Programmes

Conditions of employment

• Applicants must be resident and have the right to work in the UK. No agencies please.

Working locations

• Hybrid model, working in the London office and remotely

How to apply

• If you believe that you are the right person for this role, please submit your CV and Cover Letter to [email protected] by Tuesday 15th September 2026.
• Please note that the closing date may be brought forward should we receive a high volume of suitable applications.
• Due to the volume of applications received, we are unable to provide individual feedback to external candidates.

Interviews

• Only shortlisted applicants will be contacted following the closing date.

Policies

At RCoA, equality, diversity and inclusion are integral parts of our culture, so it is important to us that they are reflected in everything we do. We welcome applications from all individuals irrespective of age, race, gender, sexual orientation, ethnicity, religion or belief, disability, marital status, or parental responsibilities to ensure we actively embrace an inclusive and representative culture that encourages, supports and celebrates our differences.

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