Fundraising Administrator

Soil Association

Hours
35 hours per week

About the Organisation

Soil Association, formed in 1946, is the only UK charity that works across the spectrum of human health, the environment, and animal welfare. That’s because we cannot tackle these issues in isolation. We campaign for change, we support farming innovation, we serve healthy food in communities, we support and grow the organic market, and we protect forests. We couldn't do any of this without our supporters, partners, donors, and dedicated staff. We make a difference in the world where it’s needed the most.

About the role

2026 is our 80th year and an exciting time to join the Soil Association. We have an ambitious strategy to 2030 with inspiring, scalable projects which deliver impact across the food system. We are seeking a highly organised and proactive Fundraising Administrator to play a key role in supporting our fundraising team and helping us deliver our fundraising strategy. This varied role sits at the heart of the team, providing essential support across administration, CRM management, prospect research, supporter communications, due diligence, financial processes and meeting coordination.

Working closely with colleagues across the organisation, you will help ensure excellent stewardship of supporters, efficient team operations and the successful delivery of fundraising activities that enable us to create a healthier, more sustainable future. You are a highly organised administrator with excellent attention to detail and a proactive approach to managing a varied workload. You enjoy working with processes, systems and data, and are confident using digital tools, databases and Microsoft Office applications.

You have strong communication skills, both written and verbal, and are comfortable preparing information for different audiences while building positive relationships with colleagues and stakeholders. You are self-motivated, adaptable and able to prioritise effectively in a fast-paced environment. Whether you already have experience in fundraising or are looking to bring your administrative expertise to a purpose-driven organisation, you are motivated by making a difference and share our commitment to the Soil Association's mission and values.

To play a key role in the team by providing superb administrative support with processes including prospect research, data entry, logistics and coordination for travel and meetings, as well as comms and marketing to help deliver our fundraising strategy. 

Responsibilities

Administrative Support:

• Manage core team processes including :
  • Invoicing
  • Scheduling internal & external meetings
  • Maintaining accurate CRM database records for
  • Tracking opportunities and recording donations on the CRM
  • Monitoring KPIs for all teams
  • Providing monthly updates on income and expenditure to the fundraising leadership team
  • Direct and respond to enquiries from our team inboxes

Supporter Communications:

• Support with drafting regular communications such as thank you letters and updates.
• Deliver content updates to the team’s section of the
• Soil Association’s website and be the key contact with the Digital Team

Due Diligence:

• Carry out first stage due diligence for all potential corporate partnerships
• Complete due diligence records for all other donations, including high value gifts and Trusts & Foundations
• Keep due diligence logs up to date and report to fundraising leadership team

Prospect Administration:

• Support research of prospective funders for qualification and associated administration
• Undertake other tasks as agreed with your line manager.

Skills, Competencies, Experience & Attributes

Knowledge & Experience Essential:

Extensive experience in some of the following:

• Providing administrative support
• Researching and internet-based research
• Organising and managing processes such as payments and due diligence.
• Preparing information for external audiences 

Personal & Qualities:

• Ability to cope with pace and change.
• Excellent organisational and administration skills.
• Excellent written and verbal communication skills.
• Attention to detail
• Numerate and analytical
• Self - motivated and able to prioritise.
• Work effectively in a team.
• Empathy with and understanding of the aims and objectives of the Soil Association.

Skills:

• Competent IT skills with good working knowledge of MS Office (Word, Excel and Outlook)
• Competent IT skills for working with databases
• Competent design skills in Canva

Desirable:

• Extensive experience in some of the following:
  • Marketing, communication and social media experience
  • Working in a fundraising team
  • Budgets and financial monitoring.
  • CRM databases, in particular Beacon 

Compensation & Benefits

• 27 days annual holiday increasing to 30 days with length of service , plus bank holidays (pro rata for part-time)  
• Pension scheme with ethical investment options and employer contribution increasing with length of service  
• Free membership of the Soil Association and discounts on organic produce  
• Volunteer days to give back to the local community or support green initiatives  
• Family-friendly policies and flexible working   
• Cycle to work scheme 
• Probationary period: 6 months
• Notice period: 1 months
• Sociable and engaging workplace of professionals that share a passion for a healthy, sustainable lifestyle and produce  

Working locations

• Hybrid model, working in the Bristol office and remotely

How to apply

• Please apply on our website and submit your CV and Cover Letter. Please note we reserve the right to close this vacancy early.  
• For any queries, please contact [email protected]

Interviews

• Please check your junk/spam folder if you do not receive a confirmation email upon submitting your application. All candidates will subsequently receive an email to confirm whether they have made it through to the interview stage.  
• Interviews will take place on the 10th September 2026 at our Bristol office (Spear House, 51 Victoria Street, BS1 6AD)

Policies

The Soil Association and FFL are committed to safeguarding and promoting the welfare of all children, young people, and vulnerable adults that we work with. In accordance with this commitment, we ensure that we follow a thorough and safe recruitment and selection process for all roles that work with children. This includes checking against the Disclosure and Barring Service (DBS) where appropriate.

Please note that if you are successful in your application to the role, any offer of employment will be subject to a satisfactory DBS check. We know the value of diversity in nature and want it in our organisation. We recognise that diverse backgrounds and experiences will bring a fresh perspective to our work. If you're not sure about applying, please get in touch with us for a chat.

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