Finance Assistant

Eastern Partnership Civil Society Forum

Duration
CDD employment contract with possibility of extension

About the Organisation

Eastern Partnership Civil Society Forum (EaP CSF) is a unique multi-layered regional civil society platform aimed at promoting European integration, facilitating reforms and democratic transformations in the six Eastern Partnership countries – Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine. Serving as the civil society and people-to-people dimension of the Eastern Partnership, the EaP CSF strives to strengthen civil society in the region, boost pluralism in public discourse and policy-making by promoting participatory democracy and fundamental freedoms. The EaP CSF is a non-partisan bona fide non-governmental organisation.

About the role

The Secretariat of the Eastern Partnership Civil Society Forum (EaP CSF) is looking for a Finance Assistant who will report to the Chief Financial Officer. The selected candidate will be tasked with assisting the Finance Department to ensure the smooth running of the day-to-day financial activities of the organisation, in accordance with established policies and procedures. The role will be based in Brussels, Belgium.

Responsibilities

Duties and Responsibilities:

• Process all day-to-day financial transactions, including invoices, purchase orders, and expense reimbursements of the Secretariat and its staff.
• Check bills and invoices before payment to ensure that documents are accurate and complete, that budget coding is correctly recorded and that policies and guidelines, including specific grant/donor requirements, are followed.
• Review & prepare all payment requests and expense reports for accuracy and completeness before verification by the Chief Financial Officer.
• Maintain the financial filing system in an organized, complete and efficient manner.
• Support with drafting template contracts check proofs of delivery.
• Assist with preparation of consultancy/ vendor invoices.
• Prepare monthly submissions to the accountant for bookkeeping.
• Support the Chief Financial Officer in preparation of any financial documents.
• Manage petty cash.
• Support with per diem payments and reimbursements for participants to EaP CSF events.
• Support with preparation of documents for the audits.
• Support the Membership and Governance Manager and Grants & Advocacy Officer in checking financial reports related to FSTPs.
• Work closely with other team members, including the Event Officer, to provide support and financial information as needed for performing various tasks and activities of the Forum.
• Perform any other duties that may be assigned or required.

Skills, Competencies, Experience & Attributes

Qualifications:

• 2 years’ experience in the field of financial role, preferably in the NGO or accounting sector.
• Knowledge of financial systems and procedures.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite.
• Good team player with excellent communication and interpersonal skills who thrives in a multi-cultural environment.
• Excellent oral and written communication skills in English.
• Good oral and written communication skills in French are considered an asset.

Required Qualifications

• Bachelor’s degree in Business, Accounting, or any relevant field. Specialized academic certificates or training certificates will be considered as an added advantage.

Compensation & Benefits

• An interesting and varied role in a well-established civil society organisation.
• Being part of a small, friendly, dynamic and international team in the heart of the Brussels EU district.
• Attractive remuneration and competitive fringe benefits:
  • Meal vouchers
  • Representation and teleworking allowance
  • Reimbursement of public transport costs
  • Professional training
  • Extra-legal holidays during summer and between Christmas and New Year.

Conditions of employment

• You need to have legal permission to work in Belgium.

Working locations

• Brussels, Belgium
• Ability and willingness to travel in EU and EaP countries as required.

How to apply

• The application will consist of a CV and a motivation letter, to be sent to [email protected] with the subject line "Application - Finance Officer". The closing date for applications is 10th September 2026.
• Applications will be reviewed on a rolling basis.

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