Events and Admin Officer

Civil Society Europe

Hours
19 hours per week

Start date
Mid October 2026

Duration 
One year, renewable

About the Organisation

CSE is the coordination of civil society organisations (CSOs) at the European (EU) level. Our members include 28 platforms and networks, some of the most representative organisations in their respective fields, encompassing civic participation, education, social rights, environment and animal rights, culture, transparency, international cooperation, volunteering, local democracy, youth, health and patients’ rights, anti-racism, migration, and disability rights.

Through our membership network, CSE reaches millions of individuals engaged with or supported by CSOs throughout the EU. Since our establishment in 2016, we have carved out a unique space where CSOs collaborate to strengthen the role of civil society at the EU level. Today, we are increasingly recognised as the point of reference for EU institutions on civil dialogue and civic space.

About the role

CSE is now looking for an Events & Admin Officer. The successful candidate will be a creative team player, able to work within a small, busy team. The Events and Admin Officer will be an integral part of the CSE Team and will contribute to the success of our policy work and projects

Responsibilities

Responsibilities & Main Tasks:

• They will work in cooperation with our policy and communication teams. Their tasks will encompass:
  • Participate in the mission and objectives of Civil Society Europe by contributing to the implementation of the work programme
  • Organisation of the logistics of external events and supporting the organisation of internal meetings such as governing bodies' meetings and working groups from conception to delivery
  • Identification of venues for events, catering facilities in line with budget and policies of the organisation
  • Relations with providers
  • Managing suppliers and procurement for the office
  • Support the development and documentation of procedures and internal guidelines for the organisation
  • Assist the director in tasks related to human resources management
  • Support in the administrative aspects of the preparation of project reporting & applications
  • Maintain and update organisational databases, ensuring respect of GDPR requirements
  • Contributing to other office tasks as needed.

Skills, Competencies, Experience & Attributes

Essential Qualifications & Experience:

• Fluency in written and spoken English (close to mother tongue level)
• Experience in the organisation of events and office management of at least two years
• Excellent writing and communication skills
• A high level of digital literacy
• Strong organisational and time management skills
• Excellent networking, intercultural and interpersonal communication skills
• Committed to the values of the organisation
• Eager to work in an EU non-governmental organisation environment

Desired Qualifications & Experience:

• Previous experience in a non-governmental organisation and working with European projects is an asset
• Understanding of the functioning of European institutions
• Fluency in another EU language.

Required Qualifications

• A post-secondary degree in a relevant field and/or relevant work experience/volunteering

Compensation & Benefits

• Public Transport costs in Brussels
• Meal vouchers
• Homeworking allowance
• Hospitalisation insurance.

Conditions of employment

• You need to have a valid work permit in the EU

Working locations

• Hybrid model, working in the Brussels office and remotely

How to apply

• Please send your application to [email protected] by 31st August 2026 at 23:59.
• The application should include:
  • a Europass CV
  • a letter of motivation
  • A PowerPoint presentation of a maximum of 8 slides about Civil Society Europe
• Only complete applications will be considered

Interviews

• Only short-listed candidates will be contacted.
• The interviews are on 11th September 2026

Policies

All appointments should be made transparently and comply with all relevant employment regulations. No job applicant or employee should receive less favourable treatment on the grounds of race, colour, nationality, religion, ethnic or national origins, gender, gender identity, marital status, caring responsibilities, sexual orientation, disability or chronic illness.

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