Event Manager

Institution of Engineering and Technology

Hours
35 hours per week

About the Organisation

IET is one of the world’s largest engineering institutions with 154,000 members in 148 countries. The IET is working to engineer a better world by inspiring, informing and influencing our members, engineers and technicians, and all those who are touched by, or touch, the work of engineers.

About the role

As an Event Manager, you’ll be at the forefront of planning and delivering both in-person and virtual events, including conferences, exhibitions, dinners, and webinars, ensuring a seamless and high-quality experience for delegates, sponsors, and exhibitors alike. From managing budgets to overseeing event-specific Health and Safety practices, including risk assessments, you’ll ensure every detail is accounted for and events are delivered professionally and within budget.

In this role, you’ll collaborate closely with internal and external stakeholders, including IET volunteers and suppliers, to deliver engaging events that align with the IET’s goals. You’ll also identify opportunities to enhance the event experience and add value, whether through creative problem-solving, refining logistics, or implementing innovative solutions. If you thrive in a fast-paced environment, enjoy managing multiple workstreams, and take pride in delivering exceptional events, this role is your opportunity to make a significant impact.

We’re looking for an experienced event professional with a proven track record in planning and delivering exceptional in-person and virtual events. If you excel at building strong relationships with stakeholders, have a keen eye for detail, and are skilled at managing budgets effectively with the ability to negotiate great outcomes, this role could be a great fit.

In addition to your event experience, you’ll also bring excellent attention to detail and the ability to prioritise effectively while managing multiple priorities simultaneously. Whether it’s juggling tight deadlines or coordinating complex logistics, you’ll thrive under pressure and ensure every aspect of an event, in both its planning and delivery, is brilliantly executed. 

Responsibilities

Main Duties and Responsibilities:

• Plan and deliver both in-person and virtual events, ensuring all aspects are managed effectively.
• Manage event budgets with a strong focus on budgeting and cost control.
• Build and nurture strong working relationships with internal and external stakeholders, collaborating with IET volunteers, suppliers, and colleagues to clarify and align roles and responsibilities.
• Ensure the timely completion of all event-related tasks, virtual environments, and materials, maintaining a high standard of quality throughout.
• Attend both in-person and virtual events organised, ensuring professional delivery.
• Proactively identify and implement opportunities to enhance the experience for delegates, exhibitors, sponsors, and the IET, adding value to all event formats.
• Maintain in-depth knowledge of event-specific Health and Safety requirements, including the preparation and monitoring of comprehensive risk assessments.
• Any other duties as are reasonable as per the skill and experience of the post-holder.

Specific Responsibilities:

• Apply specialist knowledge and skills: You'll leverage your in-depth knowledge and expertise in a specific field to deliver essential tasks and services that contribute to the smooth running of the IET.
• Perform specialist tasks accurately: You'll independently execute a diverse range of specialist tasks under general supervision, ensuring accuracy, efficiency, and adherence to established procedures.
• Contribute to continuous improvement: You'll actively participate in the ongoing development and improvement of the IET by applying your specialist knowledge and suggesting innovative solutions.
• Collaborate effectively: You'll work closely with colleagues from various departments, fostering a collaborative and inclusive environment where open communication leads to achieving shared goals.
• Provide valuable expertise: You'll act as a resource within your area of specialism, sharing your knowledge and expertise to support your team and contribute significantly to the overall success of the IET.
• Develop and motivate teams: For manager roles, you'll be responsible for coaching, motivating, and facilitating the learning and development of your team to achieve their full potential, fostering a positive and inclusive work environment.

Skills, Competencies, Experience & Attributes

Skills & Experience Required:

• Proven experience in planning and delivering all aspects of both in-person and virtual event organisation.
• Experience of working with event sponsors and managing exhibition logistics would be highly desirable.
• Experience managing speakers for both virtual and in-person events, including stage management and presentation coordination.
• Knowledge of various virtual event platforms, with hands-on experience managing events through these systems.
• Proven problem-solving abilities, with a creative and lateral approach to identifying and implementing effective solutions.
• Ability to manage event budgets and apply negotiation skills to maximise value.
• Excellent stakeholder engagement and communication skills; experience working with volunteers would be highly desirable.
• Training in, or knowledge of, event-specific Health and Safety practices, including risk management.
• Willingness to travel within the UK and overseas, with availability to stay overnight and work weekends as required.
• Understanding of publishing processes and their application within event contexts, and knowledge of social media platforms and their application in event promotion and engagement would be desirable.

Specific Requirements:

• Lifelong learning: You'll demonstrate a willingness and flexible approach to learning and adapting to new tasks and responsibilities, staying current with industry trends and developments.
• Leadership and motivation: Where required, experience in a role demonstrating strong leadership, motivational abilities, and the ability to delegate effectively.
• Teamwork and independent work: You'll be a strong team player with the ability to work independently and take initiative when required.
• Effective communication: You'll possess excellent written and verbal communication skills, ensuring clear and concise communication with colleagues and stakeholders.
• Organisation and time management: You'll demonstrate strong organisational and time management skills, effectively prioritising tasks and meeting deadlines consistently.
• Positive and collaborative work environment: You'll be passionate about creating a positive and inclusive work environment, fostering collaboration, and contributing to a supportive team atmosphere.
• Proficiency in IT tools: You'll be proficient in Microsoft Office applications and demonstrate a willingness to learn and use any applicable support systems, including CRMs and databases.

Working locations

• Hybrid model, working in the Stevenage office and remotely
• Please note, the role will require regular national and international travel, so the successful candidate must hold a valid passport and be prepared to travel to events.

How to apply

• When you select "apply now," you will be taken to our candidate portal where, once registered, you can submit your CV in application for this role. If you have already created an account, you will need to log in to progress your application.
• Should you require further support to register your interest in a role, or complete an application, please contact [email protected].
• The IET will collect, use and handle personal information about you in connection with our online and offline recruitment activities. For further privacy information, please see our Recruitment Privacy Notice.
• Please note, the role is internally known as an Event Logistics Manager.

Policies

The IET is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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