Project Coordinator

Royal College of Radiologists

Hours
21 hours per week

About the Organisation

Royal College of Radiologists (RCR) is the leading professional membership body for clinical radiologists and clinical oncologists, and a registered charity that educates and supports doctors throughout their careers. With over 14,000 members in the UK and internationally, together we’re contributing to the advancement of each new generation of doctors and helping to improve patients’ lives.

We require a broad range of skills and experience to deliver our strategic goal of increasing the clinical radiology and clinical oncology workforce, which will ultimately lead to improving imaging and cancer care services for all. If you’re inspired by our strategy and values and are passionate about helping us meet our ambitious goals in an environment that celebrates differences, values diversity, and recognises that everyone here plays a role in the success of the College, then we encourage you to consider a career at the RCR.

About the role

This role will primarily provide project support to the AI team, and in addition, will support the delivery of the RCR’s two annual censuses and other data-related projects. Within the AI team, you will act as the first point of contact in many areas of the team’s interactions with internal colleagues and external stakeholders by managing the team’s inbox. You will support the work of our two AI committees, being responsible for organising the meetings, taking minutes and following up with Committee members on actions.

You will also support us with events and other projects as required, so a customer service outlook is critical, as are strong organisational skills, a proactive mindset and a curiosity about the use of AI in Healthcare. In this role, you will help ensure the RCR is leading within healthcare AI, and that our work is well-organised, effective and impactful.

The post-holder will also support the delivery of the RCR’s two flagship annual censuses, which are authoritative and high-quality data-led reports about the state of the radiology and clinical oncology workforce. Tasks span the full annual census cycle, from planning and survey testing to chasing and tracking responses and data validation. As you develop in the role, we would seek to involve you in more analytical work.

Some experience with data analysis and Excel, and Power BI is therefore welcome; however, it is more important that you are interested and willing to learn. We will happily provide you with training. This role requires excellent administrative and project management skills, with a curiosity about the topic of AI for Health, so demonstrable project management expertise as well as some experience within the healthcare system would be welcome.

Responsibilities

Support AI activities for the AI team and the College:

• Act as the first point of contact in the AI team’s interactions with external stakeholders, triaging queries, including those from the AI email inbox.
• Apply advanced administrative and customer-facing skills to support the AI team, including arranging meetings, maintaining team shared documentation and coordinating AI-related stakeholder events.
• Maintain and share with the team accurate and timely records of team decisions, activities and progress across allocated work.
• Take on project work as allocated and take forward with flexibility agreed ideas, initiatives and processes, with insight into how to put them into practice effectively.
• Prioritise competing demands to deliver on agreed workplans to achieve the organisation’s goals in a timely manner, whilst maintaining attention to detail.
• Maintain records of key stakeholders and outside bodies for the College’s AI work, ensuring that the team and relevant representatives of the College are able to build strong working relationships to help progress our work.
• Take high-quality meeting minutes if required and follow up actions in a timely fashion.

Support the Delivery of the RCR’s Annual Censuses:

• Maintain and verify contact lists for Clinical Directors (CDs) and Heads of Service (HoS), in liaison with the networking team
• Set up and update project trackers to support census response monitoring
• Support survey user testing to identify and resolve issues ahead of launch
• Log census returns and monitor response rates against targets
• Support chasing of non-responders (via email and phone), maintaining a clear record of interactions
• Conduct first-line checks on returned data (ensuring no missing or inconsistent entries)
• Support data visualisation and reporting tasks, with appropriate training and oversight
• Monitor the census inbox and provide timely, professional support to participants
• Escalate complex or unresolved queries to the Census & Insights Project Manager as needed
• Contribute to keeping internal documentation of census processes and workflows up to date
• Maintain and manage records in accordance with the RCR’s data protection policy and guidance.

General:

• Undertake such other duties appropriate to the level of the postholder’s qualifications, experience and training as may be required by the RCR from time to time.
• Provide excellent customer service throughout all duties. Respond to enquiries, seeking advice from colleagues when necessary.
• Provide administrative support to AI committees, advisory and working groups and other relevant groups.
• Maintain records of Conflicts of Interest.
• Maintain records of decisions and progress of actions.

Internal Working Relationships:

• AI Manager line manager.
• AI Delivery Partner AI team colleague
• Census and Insights Manager, External Affairs team
• RCR AI groups and committees
• Other RCR managers and employees

External Working Relationships:

• Members of RCR AI Committees and groups.
• NHS organisations such as NHS England.
• AI companies and industry bodies.
• Healthcare provider organisations.
• Heads of Service (oncology) and Clinical Directors (radiology)
• Academics working in AI.
• Others as required.

Skills, Competencies, Experience & Attributes

Knowledge, Qualifications & Experience:

• Demonstrable Project Management expertise and experience
• Experience working collaboratively in a professional environment
• Good working knowledge of Microsoft packages such as Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• A demonstrable interest in AI for Health.

Skills & Abilities:

• Excellent standard of literacy and numeracy, with an accurate use and understanding of English
• Ability to read, understand and summarise complicated materials.
• Ability to manage own time effectively and prioritise own work across a range of activities and competing demands to deliver as required.
• Excellent analytical skills - confident checking, verifying and summarising data.
• Service-focused with the ability to work collaboratively and build and sustain effective working relationships with a diverse range of colleagues, partners and stakeholders at all levels.
• Clear thinker with the ability to exercise sound initiative, judgement and discretion and think through issues to offer practical solutions.
• Able to progress work, knowing when to consult or involve others.
• Ability to maintain confidentiality and information security in line with our data protection policy and guidance.
• Ability to take clear, concise and accurate meeting minutes on complex subjects.

Other Requirements:

• Commitment to equality and valuing diversity, and understanding of how this applies to the delivery of one's own area of work
• Commitment to the aims and charitable objectives of the RCR
• Self awareness
• Enthusiasm for learning and development, and taking on new tasks
• Committed to own continuing professional development.

Compensation & Benefits

• Modern working environment with home‑working equipment provided
• Generous annual leave, plus the option to buy up to 5 extra days
• Enhanced family‑friendly leave (maternity, paternity and adoption) for those with 2+ years of continuous service 
• Excellent pension scheme
• Make a difference to the lives of Doctors and medical specialities
• Up to 60% remote working
• Sabbaticals (5+ years’ service) and secondment opportunities
• Interest‑free season ticket loan and cycle to work scheme
• Employee Assistance Programme
• Long service recognition awards

Conditions of employment

• Candidates must have the right to work in the UK. We are unable to offer visa sponsorship for any role.

Working locations

• Hybrid model, working in the London office and remotely

How to apply

• Project Coordinator
• Please send an email to [email protected] with your CV and a 1-page cover letter, your Full Name, Role, and a completed Diversity Monitoring Form.
• If you consider yourself to have a disability and require a hard copy pack or a different format, for example, large print, please contact the HR team at [email protected]

Interviews

• Shortlist interviews are scheduled for 2nd June 2026 and selection interviews are scheduled for 9th June 2026

Policies

Diversity means better ideas, better solutions, and more innovation. That’s why one of our key priorities is ensuring our workforce reflects our communities. We’re committed to creating an inclusive workforce and working environment for us all to enjoy, where everyone can bring their whole self to work to create change and reach new heights of creativity.

Return to listing