Project Administrator

Royal College of Radiologists

Hours
21 hours per week

Length of contract
1 year

About the Organisation

Royal College of Radiologists (RCR) is the leading professional membership body for clinical radiologists and clinical oncologists, and a registered charity that educates and supports doctors throughout their careers. With over 14,000 members in the UK and internationally, together we’re contributing to the advancement of each new generation of doctors and helping to improve patients’ lives.

We require a broad range of skills and experience to deliver our strategic goal of increasing the clinical radiology and clinical oncology workforce, which will ultimately lead to improving imaging and cancer care services for all. If you’re inspired by our strategy and values and are passionate about helping us meet our ambitious goals in an environment that celebrates differences, values diversity, and recognises that everyone here plays a role in the success of the College, then we encourage you to consider a career at the RCR.

About the role

The Royal College of Radiologists (RCR) is working with Macmillan Cancer Support on a project looking to reform cancer multidisciplinary team (MDT) working, a key commitment in the 2026 National Cancer Plan for England. The Project Assistant role will support the delivery of this work, which is set to transform how cancer teams work for the benefit of patients, clinicians and other professionals involved in cancer care.

This post holder will play a vital role in supporting the smooth running of this project, from acting as the first point of contact for enquiries relating to the project, to scheduling meetings with senior stakeholders and tracking actions.

Responsibilities

Managing Enquiries and Correspondence:

• Act as the first point of contact for internal and external enquiries relating to the project.
• Ensure emails are effectively triaged and provide prompt responses to enquiries where appropriate.
• Send relevant correspondence to stakeholders and log feedback received.
• Track meeting actions, ensuring action owners are clear about what is expected of them, including the relevant deadlines involved.

Supporting Meetings:

• Facilitate meeting logistics, including scheduling, invites, sharing joining links to remote meetings, preparing rooms for in-person meetings, and ordering catering when required.
• Attend meetings online, in-person, or hybrid to ensure their smooth running and to optimise attendee experience by troubleshooting issues and recommending improvements where appropriate.
• Keep accurate meeting minutes.
• Circulate meeting minutes and prepare initial draft action logs for review shortly after the meeting.

Supporting Wider Project Delivery:

• Work with the Project Manager and other colleagues to develop accurate reports on project progress, using up-to-date activity logs.
• Work with executive officers to organise travel for RCR Officers and other colleagues where required.
• Support effective delivery of stakeholder events, including preparation of relevant pre- and post-event materials or resources as needed and collecting attendee feedback.
• Collaborate with the Project Manager to share updates on project progress with internal colleagues and RCR members.

General:

• Maintain and manage records in accordance with the RCR’s data protection policy and guidance.
• Maintain documentation on all activities carried out.
• Undertake such other duties appropriate to the level of the postholder’s qualifications and experience as may be required by the RCR from time to time.

Internal Working Relationships:

• Project Manager Cancer Multidisciplinary Team Reform.
• Colleagues in External Affairs – including close working with the Policy and Public Affairs Manager.
• President, Vice-President for Clinical Oncology and other RCR Officers.
• Communications Directorate colleagues.
• Assorted colleagues across the RCR.

External Working Relationships:

• Macmillan Cancer Support is keeping updated with project progress and seeking input into project outputs.
• NHS England Cancer Programme and Department of Health and Social Care Cancer Policy Team.
• Other medical royal colleges, special interest groups and relevant health charities share information, seeking input and achieving consensus.

Skills, Competencies, Experience & Attributes

Knowledge, Qualifications & Experience:

• Experience in general administrative tasks and responsibilities, using Microsoft packages including Outlook, Word, Excel and Teams.
• Experience in scheduling meetings, keeping minutes and tracking actions.
• Experience of successful working within a team and the provision of a professional, friendly, and reactive service to colleagues and external stakeholders.
• Experience of collaborating closely with speakers and external stakeholders to source and prepare content (slides etc) for events.

Skills & Abilities:

• Accurate use and understanding of English.
• Proven organisational and administrative skills, with good attention to detail and a proactive working style.
• Good project and time management skills, with an ability to manage competing priorities, adapt where needed, and work successfully both independently and as part of a collaborative team.
• Ability to use initiative, identify improvements to ways of working and suggest and implement solutions to problems, knowing when to consult or involve colleagues and stakeholders
• Ability to effectively evaluate and reflect on personal performance and learning from team projects to identify and act on areas for improvement
• High-level oral and written communication skills, with the ability to tailor for different audiences.
• Ability to report clearly on project progress.

Other Requirements:

• Commitment to equality and valuing diversity, and understanding of how this applies to the delivery of one's own area of work
• Commitment to the aims and charitable objectives of the RCR
• Self awareness
• Enthusiasm for learning and development, and taking on new tasks
• Committed to own continuing professional development.

Required Qualifications

• Educated to A-Level or equivalent, with a good standard of literacy and numeracy.

Compensation & Benefits

• Modern working environment with home‑working equipment provided
• Generous annual leave, plus the option to buy up to 5 extra days
• Enhanced family‑friendly leave (maternity, paternity and adoption) for those with 2+ years of continuous service 
• Excellent pension scheme
• Make a difference to the lives of Doctors and medical specialities
• Up to 60% remote working
• Sabbaticals (5+ years’ service) and secondment opportunities
• Interest‑free season ticket loan and cycle to work scheme
• Employee Assistance Programme
• Long service recognition awards

Conditions of employment

• Candidates must have the right to work in the UK. We are unable to offer visa sponsorship for any role.

Working locations

• Hybrid model, working in the London office and remotely

How to apply

• Project admin candidate pack
• Please send an email to [email protected] with your CV and a 1-page cover letter, your Full Name, Role, and a completed Diversity Monitoring Form.
• If you consider yourself to have a disability and require a hard copy pack or a different format, for example, large print, please contact the HR team at [email protected]

Interviews

• Shortlist interviews are scheduled for 29th May and selection, and the interviews are scheduled for 5th June 2026.

Policies

Diversity means better ideas, better solutions, and more innovation. That’s why one of our key priorities is ensuring our workforce reflects our communities. We’re committed to creating an inclusive workforce and working environment for us all to enjoy, where everyone can bring their whole self to work to create change and reach new heights of creativity.

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