Programme and Events Coordinator

Arrhythmia Alliance

Hours
40 hours per week

About the Organisation

Arrhythmia Alliance (A-A) is a global coalition of charities, patient groups, healthcare professionals, and industry partners dedicated to improving the lives of people with heart rhythm disorders (arrhythmias) by advocating for better diagnosis, treatment, and support, acting as a unified voice to raise awareness, influence policy, and provide education and patient services. 

About the role

Arrhythmia Alliance Group is recruiting a Programme and Events Coordinator. Your skills will be essential in strengthening the charity's profile through programmes and event planning and coordination. You will support the organisation with its programme and events portfolio by developing healthy, professional relationships at all levels. You will also showcase initiatives taken and their key impact in making a real difference in people's lives.

Responsibilities

Main Responsibilities:

• Plan, coordinate, attend, and execute a range of charity programmes and events.
• Oversee all event logistics, including venue selection, contract negotiations, transportation, accommodation, and catering arrangements.
• Agenda and room allocations
• Liaise effectively with various vendors and service providers.
• Develop and manage budgets, providing financial reports and forecasts to senior management.
• Evaluate programme and event success through feedback collection and analysis, making necessary recommendations for improvements.
• Promote the organisation's brand image, values, and initiatives.
• Ensure all events are compliant with relevant standards and other regulations.
• Diary management for all programmes and events
• Support in production of relevant presentations and be able to present on the Charity group whilst attending events online or in person.
• Take payments over the phone as and when required. 
• Attend physical meetings and events as and when needed to provide support. 
• Support the production of recordings for Healthcare Professionals, patients and caregivers for educational webinars & events using, but not limited to, Microsoft Teams or Zoom. 

Skills, Competencies, Experience & Attributes

Essential Requirements:

• Experience working with vendors and negotiating venue contracts.
• Excellent organisational and project management skills.
• Ability to manage budgets and financial planning for events.
• Ability to work under pressure and handle last-minute changes.
• Ability to engage with a wide range of stakeholders including healthcare professionals, patients, caregivers, sponsors and exhibitors.
• Creative thinker and problem-solver.

Person Specification:

• Excellent verbal and written communication skills.
• Advanced knowledge of Microsoft Word and Excel.
• Excellent organisational skills, with the ability to prioritise and manage own workload.
• Can undertake a wide variety of tasks and multi-task with ease.
• Ability to work on own initiative.
• Excellent attention to detail and accuracy
• Can work flexibly, and as part of a team.
• Professional & methodical, and thorough approach to work
• Friendly, professional, punctual and polite.

Required Qualifications

• Educated to GCSE level (minimum)

Conditions of employment

• You must hold a valid UK Driving Licence.

Working locations

• Home-based
• Must be willing and able to travel, representing the charities as and when required. Attending meetings and events nationally and internationally.

How to apply

• If you would like to hear more about this or submit your CV and cover letter, please email: [email protected]

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