Information Management Administrator

European Organisation for the Exploitation of Meteorological Satellites

Duration
The initial contract will be of 4 years’ duration, with subsequent 5-year contracts being awarded thereafter, subject to individual performance and organisation requirements. There is no limit to the number of follow-up contracts a staff member can receive up to the EUMETSAT retirement age of 63, and there are certainly opportunities to establish a long career perspective at EUMETSAT.

About the Organisation

EUMETSAT is Europe’s meteorological satellite agency. Its role is to establish and operate meteorological satellites to monitor the weather and climate from space - 24 hours a day, 365 days a year. This information is supplied to the National Meteorological Services of the organisation's Member States in Europe, as well as other users worldwide. EUMETSAT also operates several Copernicus missions on behalf of the European Union and provides data services to the Copernicus marine and atmospheric services and their users.

As an intergovernmental European Organisation, EUMETSAT has 30 Member States (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom).

About the role

EUMETSAT is Europe’s meteorological satellite agency, operating satellites that monitor the weather and climate from space - 24 hours a day, 365 days a year. This is your chance to contribute to a world-leading earth observation programme, set to generate global weather forecasting and climate monitoring benefits. As an Information Management Coordinator, you will be at the heart of ensuring all elements of this complex system work together to deliver world-leading meteorological products.

In the EUMETSAT matrix organisation, the Technical and Scientific Support (TSS) department provides support to the development and operations of EUMETSAT satellite systems, in particular ground systems, as well as management support services to the full organisation, through its Process Assurance and Management Support Division (PRS).

The Information Management (IM) Competence Area of the PRS Division supports digital transformation, safeguards information assets, and promotes best practices, while collaborating with colleagues across EUMETSAT to implement continuous improvements and ensure compliance with all regulatory and organisational requirements. Reporting to the Competence Area Manager, the Information Management Coordinator provides information management support to all EUMETSAT business areas and contributes to the evolution of the overall IM framework.

Responsibilities

Main Duties:

• Support regular monitoring activities, deriving insights to define operational improvements, system enhancements, and strategic changes linked to the IM roadmap
• Provide training and promote awareness and consistent use of information management working practices
• Provide dedicated community support to power users of the information management tool, including workshops, training sessions, and communications
• Support the testing of enhancements to information management tools and associated release communications and support
• Administer standard information management activities, including:
  • Receiving, registering, and dispatching information in line with working practices
  • Coordinating document release and approval processes, including support to review and configuration control/baseline processes
  • Assisting business areas with the maintenance of document and information structures and the coordination of bulk updates on request
  • Supporting digitisation activities;
  • Processing Copernicus-related and other sensitive information, including information subject to export control, procurement, or intellectual property requirements.

Skills, Competencies, Experience & Attributes

Skills & Experience:

• Proven experience using enterprise-wide content management tools in a documentation/information-intensive industry (aerospace, defence, finance, or similar)
• Demonstrated knowledge and/or experience in topics related to the expressed duties
• Ability to handle peaks of workload by self-organisation and management of priorities
• Ability to provide advice/guidance to users to ensure information and document management working practices are followed
• Excellent communication and interpersonal skills and the ability to work as part of a team
• Strong service and customer focus.

Languages:

• Candidates must be able to work effectively in English.

Required Qualifications

• Qualification or professional certification in information management, records management or a related domain.

Compensation & Benefits

• Flexible working time including additional flexi-leave
• Full medical coverage for employee and family
• Attractive pension
• 30 days of annual leave + 14.5 days public holidays
• Training and development support
• Relocation allowance and support (if applicable).

Working locations

• Darmstadt, Germany

How to apply

• Apply online
• Applications must be submitted in English. We will be unable to consider applications submitted in other languages.
• EUMETSAT is an international organisation employing staff from across all 30 member states, and this role is being advertised on multiple international job boards. Please note that this role would be based in Darmstadt, Germany, and would require international applicants to relocate if successful.

Policies

EUMETSAT is committed to providing an equal opportunities work environment for men and women. Please note that only nationals of EUMETSAT Member States may apply. The EUMETSAT Convention requires that Staff shall be recruited on the basis of their qualifications, account being taken of the international character of EUMETSAT.

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