Governance Assistant

Institute and Faculty of Actuaries

About the Organisation

Institute and Faculty of Actuaries (IFoA) is the UK's chartered professional body dedicated to educating, developing and regulating actuaries based both in the UK and internationally.  The IFoA regulates and represents over 34,000 members worldwide, overseeing their actuarial education at all stages of qualification and development throughout their careers. We set examinations, continuing professional development, professional codes and disciplinary standards for our members. 

About the role

Provide high-quality administrative support to the IFoA’s governance bodies. This includes supporting the secretariat of the IFoA Board, Council, Regulatory Board and other key committees, as well as the IFoA’s disciplinary hearings and tribunals and independent appointments processes. 

Responsibilities

Meetings and Planning:

• Responsible for scheduling and organising meetings for key boards and committees.
• Prepare and distribute papers, agendas and supporting documents.
• Attend meetings, where required, to take minutes and capture actions.
• Maintain action lists and follow up outstanding actions.
• Arrange logistics, including venues and virtual meeting links.

Disciplinary Hearings and Tribunals:

• Assist with practical arrangements for the setting up and operation of the IFoA’s independent disciplinary panels and tribunals.
• Assist in publishing or issuing key disciplinary documents.

Governance Support:

• Provide administrative support with statutory filings, regulatory returns and disclosures.
• Maintain registers (interests, gifts and hospitality, committee/board membership and attendance, policies).
• Support annual governance timetables and forward plans.
• Provide administrative support for elections.
• Provide administrative support for governance reviews and audits, as required.

Stakeholder Engagement: 

• Act as a key point of contact for governance queries, including those from senior stakeholders.
• Assist with practical arrangements for governance events, AGM or in-person meetings.

Skills, Competencies, Experience & Attributes

Knowledge & Experience Essential:

• Experience in an administrative or office support role.
• Reliable and organised, with strong attention to detail.
• Excellent written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong digital skills, including MS Office.

Desirable:

• Experience of working for a professional body or membership organisation.
• Experience supporting meetings and committees.
• Experience of setting up disciplinary and legal hearings.

Decisions:

• Will be expected to use initiative and proactively manage administrative aspects of the IFoA’s governance. 

Additional Dimensions:

• Will be required to handle sensitive and confidential information.
• Will be expected to engage appropriately with senior stakeholders and, in relation to disciplinary matters, with process users. 

Working locations

• Hybrid model, working in the Edinburgh office and remotely

How to apply

• Please email the HR Team if you require:
  • Any information regarding our vacancies in an alternative format
  • Any adjustments to support you to fully participate in any part of the application and recruitment process
• To apply, please send a CV and cover letter to [email protected] by the closing date of Friday 17th July at 12 pm. 
• Any information shared will be used only to enable us to make reasonable adjustments to support candidates to participate in the recruitment process. It will not inform selection decisions. You can reach us at [email protected].

Policies

The IFoA encourages applicants from a variety of backgrounds and experience and welcomes diversity with regard not only to protected characteristics but also diversity of thought. Diversity, equity and inclusion are more than just words for us. That’s why we are committed to creating a culture where everyone feels included and respected, and where no one is unfairly discriminated against.

Consequently, we promote diversity, equity and inclusion in all our policies, practices and procedures, and actively encourage applications from a diverse range of potential candidates. All applications for our roles are considered on merit alone, and if you don’t meet all the criteria but believe you have something to offer, we want to hear from you. For more information on our commitments, please see our DEI strategy page.

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