Divisions Committee Administrator

Royal College of Psychiatrists

Hours
35 hours per week

About the Organisation

Royal College of Psychiatrists (RCPsych) is the professional membership body for psychiatrists and promotes excellent care for people with mental illness. It has 21,000 members and engages with government and the media as the leading voice of UK mental health services. The College is an award-winning, values-based organisation. 

Royal College of Psychiatrists is the professional medical body responsible for supporting psychiatrists throughout their careers, setting standards in psychiatry, and promoting mental health in the United Kingdom. The organization is crucial in education, training, research, and policy advocacy related to psychiatry and mental health services. The primary mission of RCPsych is to improve the understanding, prevention, and treatment of mental illnesses and ensure that people with mental health conditions receive high-quality care.

About the role

The Royal College of Psychiatrists is looking to appoint an efficient and driven individual to support our Divisions’ executive committees. Taking your own initiative will come as second nature, and you will enjoy working as part of a team to ensure that meetings and other member engagement activities run as smoothly as possible.

You will have a proven record of working in an administrative support role supporting committees, and you will be able to demonstrate that you can deliver a high level of customer service. You will have strong interpersonal skills as well as experience in using electronic databases and CMS. Flexibility and self-reliance are essential.

Responsibilities

Key Responsibilities:

• Support the Divisions’ Committee Managers with the appropriate
• Executive Committee and its working groups, including the preparation of minutes, agendas, follow-up action, and correspondence.
• Support the Deputy Head of International, Devolved Nations, with administrative tasks related to England-wide activities and initiatives
• Provide administrative support for the recruitment of Regional Advisors, Deputy Regional Advisors, and Regional Speciality Representatives in the Divisions
• Manage general maintenance to the Divisions’ web pages and assist with the management of the Divisions’ social media accounts.
• Support the Divisions’ Committee Managers with the preparation of eNewsletters, including distribution to Members.
• Maintain the College’s central database.
• Maintain office stationery and maintain all archive records and filing, both electronic and manual
• Deputise and provide cover for the Divisions’ Committee Managers.
• To be prepared and willing to travel across England and stay away overnight when required.

College Values:

• Living out and being a role model for the College values and behaviours
• Seeking out ways of working collaboratively, where possible
• Upholding a positive, empowering and enabling environment for all staff

General:

• Undertake any other duties related to the job purpose and which may be necessary in the College’s work.
• Carry out all duties in a safe and proper manner in accordance with the College’s Health and Safety Policy.
• Undertake all duties in line with the College’s values, policies, procedures, and regulations, ensuring that the work undertaken actively promotes equity and diversity.
• Support the College’s sustainability and net zero programme with a focus on adhering to policy and implementing initiatives.
• Exhaustive and is subject to change in accordance with the business needs of the College.

Skills, Competencies, Experience & Attributes

Essential:

• Good experience of working in an administrative/secretarial post, and equivalent
• Excellent interpersonal and communications skills
• Proven experience in the use of database management and electronic filing
• Excellent organisation and time management skills
• Ability to work without close supervision and to prioritise work effectively
• Ability to work flexibly
• Ability to maintain confidentiality in adherence to Data Protection legislation
• A track record of delivering a high level of customer service
• Willingness to travel and stay away overnight

Desirable:

• Experience in event administration and similar
• Experience of working as a member of a small team
• Experience in web editing and management of company social media accounts
• Knowledge of the NHS and an understanding of mental health issues

Compensation & Benefits

• 25 days of annual leave, plus public and bank holidays
• Six college closure days (during May, August and December)
• Generous flexi-time and time off in lieu (TOIL) schemes
• Enhanced maternity leave (eight weeks at full pay, 18 weeks at half pay, 13 weeks lower rate SMP, 13 weeks unpaid leave)
• Enhanced paternity leave (two weeks at full pay, rather than at the statutory level)
• Interest-free season ticket loan
• Probationary period 6 months
• Subsidised café at our London Head Office
• Health and well-being package (including up to £160 for complementary therapies)
• Money towards annual eye tests
• 24/7 health and stress-related helplines
• Management support helplines
• Group Income Protection Scheme
• Generous pension and life assurance schemes

Working locations

• Hybrid model, working in the Birmingham office and remotely

How to apply

• Apply to our website
• RCPsych Candidate Information Pack
• If you require assistance or any other reasonable adjustments to complete your application form, please contact [email protected]
• Please note that applications received after this date and time will not be considered.

Interviews

• The interview date is Tuesday, 9th June 2026, for the Birmingham role, Thursday, 11th June 2026, for the London role - via MS Teams

Policies

The College is opposed to all forms of prejudice and believes that everyone should be treated fairly, regardless of age, disability, gender reassignment, marriage and civil partnership status, race, religion or belief, sex, or sexual orientation (the protected characteristics). We are committed to promoting equality, diversity and inclusion for our existing and future members, associates, affiliates, staff, and visitors in all our practices and arrangements. We actively advocate for, and support, equality of access, experience and outcomes for all College staff, all members and for all mental health patients and carers.

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