Safeguarding Administrator

Scout Association

Hours
21 hours per week

About the Organisation

Scouts and everyone are welcome here - all genders, races, and backgrounds. We give over 400,000 4–25-year-olds the skills they need for school, college, university, and the job interview: the skills they need for life. Right across the UK, we’re helping young people gain skills for life and find their place in the world. We help them speak up, play their part, and shine bright. Scouts is the place to be yourself and find yourself.

These are young people who are not afraid to stand up for what they believe in, to do the right thing, and to think of others before themselves. At a time when communities sometimes feel divided, Scouts brings people together. We’re building stronger communities and contributing to a stronger society. All this is made possible by the generosity of our adult volunteers.

Now’s a challenging time for us all, but Scouts has never been more important - giving young people purpose, hope, and a place to belong. With the launch of Squirrels for 4–6-year-olds, and opening more units in even more areas of deprivation, we’re making more of a difference than ever.

About the role

The Administrator role will support the Safeguarding Team and the Head of Safeguarding by providing general administration such as managing data, organising meetings and taking minutes, booking events, travel and accommodation, diary co-ordination, and sending internal and external communications. It is important that the Administrator’s work is accurate and that they provide excellent customer service, adhering to the Team’s and Association’s policies and procedures.

Responsibilities

Key Accountabilities:

• Provide professional administrative support to the Safeguarding Team
• Produce clear and accurate data reports as required
• Use Microsoft Office, Teams, and other applications to create and send professional letters, emails, messages, and other communications internally and externally
• Support management with project administration and minute-taking, as and when required
• Provide general administrative tasks including photocopying, uploading, downloading, and storing data; organising team meetings, booking rooms and sending associated communications; booking events, travel, and accommodation for team members, managing the associated finances; diary coordination
• Any other duties as may reasonably be required by the Head of Safeguarding, commensurate with the general level of responsibility of the job.

Skills, Competencies, Experience & Attributes

Experience:

• Experience in using Microsoft Office and other applications to a high standard.
• Experience in taking and communicating meeting minutes
• Experience working in a fast-paced, confidential environment.
• Experience in managing finances and bookings
• Experience of working with volunteers

Skills, Abilities & Knowledge:

• Excellent interpersonal skills
• Excellent communication skills, both written and oral
• Ability to manage a diverse workload, which will include competing priorities
• Ability to adhere strictly to data protection policies and to maintain confidentiality
• Ability to work on one's own initiative
• Attention to detail and accuracy
• Ability to work systematically in a fast-paced and busy environment
• Presentation design skills, for example, PowerPoint
• Diary management skills
• Some safeguarding awareness

Values & Personal Qualities:

• Flexible, problem-solving attitude for self and others
• Be able to build and maintain effective relationships with a wide range of people
• Excellent team player
• Committed to support others
• Understanding, acceptance, and working by the fundamental values of Scouting
• Willing and able to work occasional weekends and evenings as required

Required Qualifications

• Education sufficient to carry out the role successfully

Compensation & Benefits

• 28 days holiday (rising to 32 days after 2 years), plus extra days at Christmas
• Flexible working hours
• Double-matched pension up to 10% of gross salary
• Generous family leave and support as a family-friendly employer
• Access to our Learning & Development hub for ongoing training
• Recognition as Charity of the Year (Charity Times Awards 2022)

Working locations

• Gilwell Park, Essex, United Kingdom

How to apply

• Please submit an online application by 11:59 pm on Sunday, 19th April 2026.
• If you'd like to find out more to see if this role suits you, we'd be very happy to have an informal chat; please contact [email protected] to set up a call or virtual meeting.
• To help us monitor the application of our Equality, Diversity & Inclusion Policy, we’d be grateful if you'd also complete the Recruitment Monitoring questions on the Application Form. 
• Before making an application, please make sure that you’ve read the Recruitment and Selection Policy

Interviews

• Interviews will be held on Monday, 27th April 2026, in person at Gilwell Park

Policies

The Scouts is an equal opportunity employer, and we are committed to fostering an inclusive environment where everyone feels valued and empowered to contribute. We offer flexible working arrangements to support diverse needs and lifestyles, ensuring that our teams can thrive both professionally and personally. We welcome and encourage applicants from all walks of life, believing that varied perspectives strengthen our innovation and community. Your unique experiences and ideas are essential to our success, and we look forward to hearing from all voices.

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