Project Assistant

European Judicial Training Network

About the Organisation

European Judicial Training Network (EJTN) is a membership-based association that has been delivering judicial training excellence for 25 years. Our members and associate members are judicial training institutions from all European Union Member States as well as the Academy of European Law. Our vision is to foster mutual trust between justice practitioners from across the EU and to contribute to creating a common European legal and judicial culture.

We achieve this vision by providing networking opportunities for our members, associate members, observers, and partners, and by offering tailored training to all 400.000 judges, prosecutors, court staff, and judicial trainers in the EU. The EJTN Secretariat is a group of highly driven professionals dedicated to achieving the greatest impact through our projects spanning across Europe.

About the role

As Project Assistant for our Exchange Programme, you are responsible for supporting a team of 3 colleagues and the activities they manage. You are the first point of contact for participants for all questions regarding logistics and administration. In this role, you will report to the Senior Project Manager in charge of the Exchanges.

Responsibilities

Key Responsibilities:

• Charge of managing the Exchange Programme inbox and responding to the queries in a timely manner
• Liaise with participants to provide them with information and support (allocation, logistics, reimbursement), national contact points to ensure the smooth implementation of exchanges (replacements), as well as the Finance team to follow up on reimbursements (preparing reimbursement tables)
• Support the team in organising various study visits
• Prepare ad-hoc required documentation in advance of the visit,
• Liaise with host institutions and service providers to prepare the event (catering companies, restaurants).
• Support the preparation of key Exchange Programme documents such as guidelines to participants, emails to national contact points, and communication tools (website, leaflets, newsletters)
• Assume any other tasks entrusted/assigned by the Secretary General upon circumstances and commit to performing tasks in line with EJTN’s set of Rules, non-exhaustively: the Articles of Association, the Rules of Procedure, the Strategic Plan, the Corporate Financial Policy and deriving financial rules (procurement policy, rules on exceptions to travels), Work Regulations and Secretary General action plan.

Skills, Competencies, Experience & Attributes

Desired Competencies & Experience:

• First work experience in administrative support in an international environment
• A genuine interest in EJTN’s mission
• Enjoy administrative tasks, even when they are repetitive;
• Pride yourself in delivering high-quality work that your colleagues can rely on
• Impeccable ethics
• See yourself as a dynamic person who gets things done;
• Excellent organisation and planning skills with a keen eye for detail
• Service and solution-oriented
• Proficient in the MS Office suite
• Excellent command of English, both verbal and written, as well as a very good working knowledge of French
• Above all, you are a true team player with a friendly and positive personality.

Required Qualifications

• Hold a degree in administration, secretarial, or a related field, but this is not mandatory.

Compensation & Benefits

• Temporary contract ending at the end of the year, with the possibility to renew
• A salary in line with the market, meal vouchers, the ability to work 2 days/week from home after the onboarding period, and a monthly net homeworking allowance
• A great place to work with a team of highly motivated professionals
• The opportunity to work in a truly diverse and multicultural organisation, helping to make the world a better place.

Working locations

• Brussels office with travel

How to apply

• Please send an email to [email protected] with your CV in English and a cover letter, in the subject line, mention "Project Assistant" 
• Applications will be reviewed as they come in.

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