Project Administrator

Association of Directors of Public Health

About the Organisation

Association of Directors of Public Health (ADPH) is the membership body for Directors of Public Health (DPHs) in the UK. It represents the professional views of all DsPH as the local leaders for the nation’s health. The Association has a heritage dating back over 160 years and is a collaborative organisation, working in partnership with others to strengthen the voice for public health.

It seeks to improve and protect the health of the population through collating and presenting the views of DsPH; advising on public health policy and legislation at a local, regional, national, and international level; facilitating a support network for DsPH; and providing opportunities for DsPH to develop professional practice.

About the role

We are seeking a highly organised and proactive Administrator to play a central role in supporting the delivery of ADPH projects, networks, and events across the UK. This position is key to ensuring that all activity is recorded accurately, systems run smoothly, and members receive an exceptional level of support. Working closely with programme leads, you will contribute to the development and delivery of work programmes, maintain the membership database, and assist in the upkeep of internal systems.

You will work across the team to help plan, deliver, and evaluate projects, carrying out background research, analysing data, and coordinating smaller pieces of work independently. The role also involves organising meetings and events, both online and in person, facilitating smooth delivery and taking accurate minutes

A significant part of the role includes supporting our internal systems, particularly Salesforce and MS365. You will be expected to maintain user guides, support online member platforms, and help gather feedback to drive system improvements. Alongside this, you will contribute to internal and external communications, maintain data tracking for KPI reporting, and support ADPH’s regional networks.

This role requires excellent communication skills, strong attention to detail, and the ability to work independently as well as collaboratively. You should be confident using Microsoft Office applications and be experienced in administrative work, with a positive attitude and willingness to learn.

Responsibilities

Project Support:

• Work across the ADPH team on the development and delivery of projects within all work programmes.
• Support the project planning, reporting, and evaluation activities.
• Provide comprehensive and accurate information through background research for a variety of meetings, briefings, and papers.
• Facilitate the dissemination of resources and other project outcomes.
• Analyse research data to inform targeted member interventions.
• Coordinate smaller projects as required.

Event and Meeting Management:

• Organise partner meetings and workshops online and face to face, so that these encourage knowledge sharing and learning across England, Scotland, Wales and Northern Ireland.
• Take accurate minutes of meetings (virtual and face-to-face) and follow up on agreed actions.
• Coordinate the development and delivery of ADPH member events and webinars, enabling smooth facilitation and attendee interaction.
• Identify cost-effective venues and catering options for the events.

System Support:

• Provide ongoing Salesforce administration, including data audit and cleansing, as well as report maintenance.
• Act as the first point of contact for staff queries on Salesforce and MS365 associated programs, particularly Outlook, Teams, and SharePoint.
• Maintain and update systems-related user guides and protocol documents
• Provide member online platform support and maintenance.
• Provide administrative support for system improvements by gathering feedback, recording issues and helping coordinate smaller system-related improvements. 

General Coordination:

• Work across the team to support the Managers in the delivery of their work programmes.
• Support internal and external communications, including newsletters and the website.
• Set up and maintain data tracking to facilitate periodic KPI reporting.
• Provide coordination to ADPH support networks and regional networks.
• Undertake any other administrative duties as required.

Professional:

• Comply with all ADPH policies and protocols, including confidentiality.
• Hold to the ADPH values: professionalism; members first; collaboration; excellence; inclusion.
• Act according to Nolan's seven principles of public life: selflessness, integrity, objectivity, accountability, openness, honesty and leadership with respect for all others and the environment.

Skills, Competencies, Experience & Attributes

Experience:

• Experience of working independently in an administrative role
• Experience of successful remote working
• Meeting administration
• Note taking

Skills, Ability & Knowledge:

• Excellent organisational and prioritisation skills
• Consistent attention to detail
• Microsoft Office: high level of competence in
• SharePoint, Teams, Word, Excel, PowerPoint and Outlook
• Wider knowledge of IT, including technical and remote solutions
• Excellent written and oral communication skills at all levels
• Understanding of confidentiality and data protection

Qualities & Attributes:

• Positive, can-do attitude
• Flexible approach to work
• Pro-active and able to use own initiative
• Willing to learn and enthusiastic about one's own development
• Punctual and reliable
• Ability to work cooperatively in a team
• Self-disciplined and highly organised

Desirable Criteria:

• Project management
• Record keeping
• Event administration
• Documenting business processes
• Salesforce database
• Website support
• Understanding of membership organisations
• Interest in and knowledge of public health

Required Qualifications

• 5 GCSEs, Degree A-Levels (A - C) or equivalent

Conditions of employment

• Applicant will be required to provide proof of eligibility to work in the UK.

Working locations

• Hybrid model, working in the London office and remotely
• Attendance at regular monthly meetings in London will be required.

How to apply

• To apply for the role, please send a covering letter outlining why you feel you would be suitable for the role, together with a current CV, to Mark Hamblett at [email protected] by 12:00 Thursday, 30th April 2026. Please note that applications submitted without a covering letter will not be considered.
• We reserve the right to close the application process early should a suitable candidate be available, and would therefore urge those interested to apply as soon as possible.

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