Office Operations and Administration Assistant

Bioenergy Europe

About the Organisation

Founded in 1990, Bioenergy Europe is a non-profit, Brussels-based international organisation active at the EU level. Bioenergy Europe’s primary mission is to develop the market for sustainable bioenergy and ensure favourable business conditions
conditions for its members.

About the role

Bioenergy Europe is currently recruiting an Office Operations & Administration Assistant to support the administration of the Association. The successful candidate will contribute to the smooth running of the association by conducting office operations and administrative tasks, and support the team working on ENplus, a Certification scheme guaranteeing the quality of wood pellets. The ideal candidate is polyvalent, proactive, well organised, able to anticipate needs, provide information in a timely manner, and solve issues autonomously.

Responsibilities

• Assist the Office & HR Director with ad-hoc administrative and operational tasks, such as:
  • Welcome visitors and manage deliveries, post, and other correspondence
  • Coordinate IT & cleaning matters with external service providers.
  • Support the organisation of events, meetings, and team-buildings (meeting room set-up, logistical planning, onsite support, etc.).
  • Maintain the office in a clean, organised, and welcoming condition (coffee machine, dishwasher, plants, etc.).
  • Assist the certification department in handling the ENplus
• Certification process, such as:
  • Handle the bag design approval of ENplus certified companies.
  • Handle certification activities related to ENplus certified companies.
  • Provide information on ENplus to non-certified and certified companies.
  • Support the organisation of events.
  • Episodic support in other ENplus-related tasks.

Skills, Competencies, Experience & Attributes

Competencies and Skills:

• Fluent in English, written and spoken.
• Experience in office management or business administration is an asset
• Experience in certification/standardisation is an asset
• Ability to follow procedures and meticulousness
• Experienced in Microsoft Office Word and Excel.
• Candidate is autonomous, highly organised, and reliable.
• Ability to multitask and handle confidentiality.
• Excellent interpersonal skills and ability to communicate effectively with a broad range of people.

Compensation & Benefits

• 6-month paid internship, followed by a permanent contract (CDI), or a permanent contract directly.
• Friendly and international working environment

Working locations

• Brussels, Belgium

How to apply

• If you are interested in the position, please submit your CV and application letter in a single PDF via this online form.

Interviews

• Only the candidates selected for interviews will be notified.
• Interviews will be held online (TEAMS) or in our office in Brussels.

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