Office and HR Support Coordinator

British Exploring Society

Hours
35 hours per week

About the Organisation

British Exploring Society is a world-class youth development charity with a unique heritage, founded on the belief that challenging experiences can define lives, empowering and equipping young people with the courage, integrity, skills, resilience, and motivation to make the most of their future. We prepare young people for adventures and expeditions virtually, and to remote locations in the UK and overseas where they face challenges, gain skills, and learn about themselves, as well as acquire knowledge relevant to their lives and to the environments that they explore.

About the role

We are looking for a motivated self-starter keen to take on new challenges and to adapt their varied skills to join us and support our community. This role will have you tackling different things every day, and is supported by the external expertise of our HR advisors, so a good level of support is in place. You will ensure that our office runs smoothly, and that our key corporate and HR processes and procedures are carried out, comply with the law, and with our policies.

Working with everyone, you’ll actively enjoy the collegiate atmosphere, which we value as a team. You will be curious, courageous, able to quickly understand our work, and to ask for help when you don’t, and you’ll have the self-belief and capacity to develop trusting relationships with stakeholders at every level.  You will have an appetite for detail and a focus on standards.

Responsibilities

Office & Admin Support:

• Acting as administrator to the office, the board, and to senior management as needed.
• Liaising with our external IT contractor on a day-to-day basis to support the needs of the team.
• Producing reports for our Senior Leadership Team and our board, including minute-taking.
• Managing parts of our database and Cloud systems.

HR & Compliance:

• Monitoring HR processes to meet regulations and standards
• With external advisors, ensuring consistent day-to-day HR best practices and ensuring that our processes are delivered and recorded on our system.
• Supporting SLT to provide a safe, equitable, and welcoming working environment
• Lead on office Health and Safety policy and practise in coordination with our landlords and health and safety consultants
• Managing employee personnel files and supporting line managers through the staff recruitment process. 

Skills, Competencies, Experience & Attributes

Skills, Knowledge & Understanding: 

• Good command of English
• Strong communication skills
• Experience in undertaking simple HR and personnel tasks 
• Ability to work constructively with a wide range of stakeholders 
• Understanding of good governance, ideally in a not-for-profit context
• Knowledge of the charity sector and a capacity to learn quickly about the sector in which we work
• IT and database management skills
• Knowledge of and competence with major office software packages
• Ability to meet deadlines while working independently
• High attention to detail
• Understanding of Confidentiality Data
• Privacy Regulation 

Required Qualifications

• English and Maths to at least GCSE or equivalent level 

Compensation & Benefits

• 23 days’ paid holiday per holiday year in addition to normal English Bank and Public holidays.
• Birthdays are given as leave days following completion of probation.
• Additional leave days are awarded for long service.
• Staff have access to RGS events as corporate members.
• Staff and their families are offered a range of confidential pastoral support services.
• Cycle-to-work scheme. There are showers on-site at our offices.

Conditions of employment

• British Exploring Society is unable to sponsor work visas.

Working locations

• Hybrid model, working in the London office and remotely

How to apply

• Please send us an up-to-date CV, including a daytime phone and email contact, and a brief covering email of no more than 250 words to [email protected] indicating your own assessment of whether you think you meet the criteria to be considered for this role.
• This role is dependent on satisfactory receipt of references and an enhanced DBS check. 
• Important: Please use the subject "Office & HR Support Coordinator Application" as your email subject line.
• We will be assessing applications on a rolling basis. The application deadline is 9 am, 26th March 2026
• If you are interested in applying and require any accessibility adjustments to the application process, please do let us know when you apply.

Interviews

• We will contact suitable candidates to arrange a short call with the CEO of no more than 10 minutes, as this post will work closely with the successful candidate.
• Some candidates will then be invited for an interview in person at our offices in South Kensington.
• If you are not invited for an interview, we will contact you by email to let you know. Unfortunately, we will not be able to offer feedback to candidates not invited to inperson interview.

Policies

We welcome applications from individuals returning to work, looking to change sectors or to apply their skills in a new context. British Exploring Society is committed to equal opportunity and to building a team that represents a diverse variety of backgrounds, skills, and perspectives. The more inclusive we are, the better we think we’ll be at delivering our charitable aims.

We are an equal opportunities employer and do not discriminate on the grounds of gender identity, sexual orientation, marital or civil partnership status, race, colour, nationality, ethnic or national origin, religion or belief, disability, or age.

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