Office Administrator

European Federation of Agencies and Regions for Energy and the Environment

Length of contract
12 month

Start date
September 2026

About the Organisation

European Federation of Agencies and Regions for Energy and the Environment (FEDARENE) is a leading European network of regional energy agencies. We facilitate the development of interregional partnerships and projects, promote the regional dimension in debates on sustainable energy and the environment, and help regions develop their capacity to take action for the energy and climate transition.

We offer a position with responsibility and focus on EU projects’ activities within a well-established European association (35 years), representing members from 25 European countries and active in one of the most strategic areas of current European politics.

About the role

European Federation of Agencies and Regions for Energy and the Environment (FEDARENE) is a leading European network of regions and energy agencies. We facilitate the development of interregional partnerships and projects, promote the regional dimension in debates on sustainable energy and the environment, and help regions develop their capacity to take action for the energy and climate transition.

We offer a position within a well-established European association (35+ years), representing members from 25 European countries and active in one of the most strategic areas of current European politics. The office administrator will join FEDARENE’s young and growing team (currently 15 full-time employees), located in central Brussels (near Place Fernand Cocq and the EU district) to carry out the following missions (non-exhaustive list).

Responsibilities

Main Duties:

• Administrative support to FEDARENE’s Director and Deputy in general management tasks
• Support and enhance administrative processes throughout the organisation’s activities (invoice processing, interaction with accountants, archive management, etc.)
• Support interaction with staff, members of the federation, service providers, and ad hoc requests
• Administrative and logistical support to the roll-out of FEDARENE services to its members by the Brussels office
• General support to the management of the Brussels office premises (first point of contact of the office, liaison with service providers, support to address issues related to working conditions, management of inventory of equipment & supplies)
• Supports the Director and Deputy in fostering a positive working environment based on constructive dialogue, anticipation, and mitigation of conflicts

Skills, Competencies, Experience & Attributes

Requirements:

• Proficiency in the use of the Office suite (specifically Excel)
• Fluency in spoken and written English and French
• Excellent communication skills - both written and verbal
• Experience in administration (ideally in a similar association)

Competencies Required:

• Excellent interpersonal and networking skills
• Ability to efficiently communicate with project partners, members, stakeholders, institutional partners, service providers, and FEDARENE management.
• Self-motivated, engaging attitude with a keen attention to detail.
• Ability to work both independently and as a team player.
• The capacity to multitask in a busy and pressurised working environment, flexibility & adaptability
• High-quality planning, organisation, and time management skills.
• Capacity to propose new/enhanced operation, administration & office management processes in FEDARENE with concrete implementation pathways
• People management skills, including mentoring, motivating, monitoring, and enhancing performance
• Comfortable working with different IT and web management tools, and willing to learn more tools

Required Qualifications

• Vocational qualification in administration/HR (Bachelor’s Degree, and equivalent in experience)

Compensation & Benefits

• Teleworking is possible. Full remote working is not possible
• A benefits package (lunch vouchers, eco cheques, extra holidays, public transport)
• Opportunity to grow professionally, to acquire new competencies and knowledge beyond the initial position
• A positive working environment, within a young multicultural team in the extremely dynamic sector of the energy transition and climate action

Working locations

• Hybrid model, working in the Brussels office and remotely

How to apply

• Please send to [email protected] and [email protected], by the 4th of June 2026, with subject "Office Administrator – Application":
  • A Curriculum vitae in English
  • A Cover letter

Interviews

• Only shortlisted candidates will be contacted. The interviews will be carried out in person on a rolling basis.

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