HR Administrator

Motor Neurone Disease Association

Hours
37 hours per week

About the Organisation

Motor Neurone Disease moves fast. It takes away time, independence, and has no cure. Every day, we support people affected by MND. We fund ground-breaking research. We campaign for better care. We’re here for everyone who needs us. Because with MND, every day matters.

About the role

Are you looking to build your experience in HR? As an HR Administrator, you will play an important role in keeping people processes running smoothly while developing your skills across onboarding, employee support, systems, employment law, payroll systems and recruitment. This HR Administrator position offers variety, responsibility and the chance to grow in a team where accuracy, organisation and clear communication are key to support our people.

This is an excellent opportunity for someone starting their HR journey or looking to build upon their knowledge and experience. To provide administrative support to the HR team, ensuring the smooth and efficient operation of HR functions such as employee records management, onboarding, payroll support, recruitment and compliance with employment law and the Association's policies and procedures.

Responsibilities

HR Administration:

• Maintain and update employee records and
• HR databases (personnel files, HRIS)
• Prepare HR documents such as employment
• contracts, letters, and contract variations
• Support Payroll tasks as required
• Provide data and reports as requested

Onboarding and Offboarding:

• Coordinate new hire onboarding, including documentation and induction schedules
• Ensure all new starter paperwork is complete and compliant with UK legislation
• Responsible for the accurate and timely completion of Right to Work checks
• Complete HR inductions on employees' first day
• Support the offboarding process, including resignation acceptance letters and processing through HRIS

Employee Support:

• Act as a first point of contact for general HR queries, including maintaining the HR enquiries inbox
• Support HR Business Partners with arranging meetings and other admin tasks as required
• Escalate queries appropriately to ensure fast and effective resolution

General:

• Provide administrative support to the wider HR team
• Assist with HR projects and initiatives as needed
• Ensure your ways of working align to our values and our purpose
• Use good discretion with handling sensitive and confidential data
• Be inclusive, understanding, and empathetic when working with and supporting our people
• Undertake any training that is useful and relevant for the role
• Be adaptable to take on a variety of tasks and other duties that may be reasonable in this role in support of the overall team

Recruitment Support (as required):

• Assist with job postings, interview scheduling and liaising with hiring managers
• Communicate with candidates throughout the hiring process, ensuring an excellent candidate experience
• Prepare verbal offer confirmations and assist with pre-employment checks
• Take the lead for recruitment activity in the absence of the Recruitment Specialist

Skills, Competencies, Experience & Attributes

Essential Criteria:

• Proven experience as an administrator; experience in an HR administration role is desirable
• Good experience working with and updating systems, including HRIS and ATS
• Good experience using MS Office, SharePoint, and HRIS reporting tools
• Good technical skills, with the ability to analyse and organise data
• Excellent organisation and time management
• Communicates well verbally and in writing
• Collaborative team member

Desirable:

• Proven experience in an HR administration role
• Basic understanding of HR practices is desirable

Compensation & Benefits

• 28 days holiday, increasing to 33 days after 5 years, plus Bank Holidays
• Access to UK Healthcare, including dental, eyecare, health screenings, and therapies
• 24/7 GP access via phone and video
• Life assurance and confidential counselling helplines
• Salary sacrifice schemes (Cycle to Work, Buy/Sell Annual Leave)
• Access to the Benefit Hub for discounts on everyday shopping
• Enhanced pension scheme
• Opportunities for training and personal development

Working locations

• Hybrid model, working in the Northampton office and remotely

How to apply

• Please apply via our website.
• To support an inclusive application process, we are open to receiving alternative applications from candidates who may find it difficult to complete our online form. If you would like to apply via video or audio file, please send your recorded application, ensuring you cover the supporting statement aspect, to [email protected]

Interviews

• Once we have shortlisted, we'll get in touch with all applicants to let you know if you've got to the next stage.

Policies

We are committed to equality, diversity, and inclusivity. We work to remove barriers for everyone affected by MND, including employees, volunteers, and stakeholders. As part of the Disability Confident Scheme, we guarantee interviews for disabled applicants who meet the role's requirements.

The information provided to the MND Association when applying for a vacancy will be treated in full accordance with the General Data Protection Regulation (GDPR). The MND Association is committed to protecting your personal information and being transparent about what information we hold, whether you are a donor, volunteer, shopper, campaigner, or a person living with or affected by MND. For more information, visit Privacy Policy

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