Finance Officer

European Patients’ Forum

About the Organisation

European Patients' Forum (EPF) is one of the most prominent civil society organisations active in health policy at the European level. EPF is the umbrella organization of patient organisations across the EU and a driving force to advance patient empowerment and involvement in EU health policy debates. EPF's vision is to ensure equitable access to high-level, patient-centred care for all patients in Europe. EPF engages in policy advocacy and campaigning and participates in EU-funded projects. We organise educational and policy events and capacity-building initiatives.

EPF was founded in 2003 and is a non-governmental, non-profit organization with a secretariat based in Brussels. EPF currently represents over 82 members, which are national coalitions of patient organisations and disease-specific patient organisations working at the European level. We reflect the collective voice of the estimated 150 million patients living with various chronic diseases throughout Europe.

About the role

European Patients’ Forum is looking for a Finance Officer. The Finance Officer supports the day-to-day administration of EPF’s finances.

Responsibilities

Daily, Regular Financial Administration:

• Process accounts receivable (invoices) and accounts payable expense claims (including electronic archiving) in line with internal procedures, liaising closely with the external accountant
• Prepare and approve payments
• Prepare invoices
• Monitor the EPF credit cards & virtual travel card (Airplus)
• Monitor income and cash flow liquidity
• Monitor budgets versus actual spend with relevant budget owners, including all EU-funded project budgets
• Monitor the completion of monthly timesheets, and collect the monthly signatures from staff
• Management of financial documents in line with EPF procedures
• Liaise quarterly with the external accountant to ensure income and expenditure are recorded in the accounting software
• Liaise with the external accountant to prepare the quarterly VAT and intracom declaration.

Financial Management Tasks:

• Prepare and manage the annual budgeting by supporting the planning process with the Interim Executive Director, Secretariat, and Board;
• Preparation of the annual accounts closure and the general audit, working closely with the external accountant and external auditor;
• Support EU Project leads on any audits, liaising with external auditors; Prepare all the files and documents needed by the auditors.
• Monitoring and reviewing financial compliance policies;
• Budget and report use of funds to sponsors upon request;
• Support the project leads to ensure the financial management is done in line with the EU programme requirements and support the preparation of financial reporting and audits; provide a CFS (certified financial statement) for submission with the final reports when required.
• Reconcile monthly activity, generate year-end reports, and fulfill European Commission-related requirements;
• Develop long-range forecasts and maintain long-range financial plans;
• Prepare monthly and quarterly assessments and forecasts of the organization's financial performance (cash flow, balance sheet, and income statement) against budget, financial, and operational goals;
• Oversee short and long-term financial and managerial reporting and liaising, while adhering to EPF Governance and Belgian legal requirements, together with the external accountant;
• Support the management of the PACT finances in line with requests from the Secretary-General of PACT;
• Lead the EPF Finance Task Force when needed.

Internal:

• Interim Executive Director
• HR & Operations Manager
• All team members
• Service providers

External:

• EPF Board
• EPF Member organisations
• External Accountant
• External Auditors

Skills, Competencies, Experience & Attributes

Knowledge, Skills & Experience:

• At least 3 years of experience in a similar role
• Experience in working within an NGO environment, with experience of public grants
• Demonstrable knowledge of general and analytical accounting
• Strong attention to detail, planning and organizational skills
• Proven commitment to high professional ethical standards, diversity, and learning in the workplace
• Excels at operating in a fast-paced, community environment
• Fluent spoken and written English, working knowledge of other EU languages
• Excellent computer skills and proficient in Excel, Word, Outlook, and database tools.

Required Qualities & Attributes:

• Capacity to work independently with minimal supervision in a busy and multicultural team
• Capacity to manage a complex workload, to plan, prioritize, and multitask effectively
• Demonstrable commitment to the vision and the mission of the EPF
• Solution-oriented
• Excellent communication skills, both verbal and written
• Excellent interpersonal skills and a collaborative management style
• Ability to be politically impartial in the application of duties.

Required Qualifications

• A degree in financial management or a professional qualification.

Compensation & Benefits

• A friendly, dynamic, and multicultural team and international working environment
• A family-friendly environment
• Opportunities for growth working for a highly respected organisation in EU health policy and advocacy
• Various benefits:
  • lunch vouchers
  • transportation offered in line with our internal policy
  • complementary health care insurance (DKV hospitalization and ambulatory care)
  • pension insurance; travel insurance
  • flexible working conditions
  • teleworking allowance in line with our internal policy (NB working from the office will be the norm in the induction phase)
  • Year-end bonus depending on the overall performance of the organisation.

Working locations

• EPF Secretariat, 14 rue des Deux-Églises, B-1000 Brussels, Belgium

How to apply

• If you are interested in this position, please submit an application via email to [email protected], CV in English, a cover letter, two references, and your full name with the subject line "Application Finance Officer". The deadline for applications is Sunday, 19th April 2026 at 23h59.

Interviews

• Interviews will take place on a rolling basis
• Please note that, due to the expected volume of applications, only shortlisted candidates will be contacted.

Policies

All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age. EPF will process the data submitted by candidates for the purposes of recruitment and selection, according to its Privacy Policy. We will treat your data with the utmost care and take all appropriate steps to protect it.

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