Exams Engagement and Expansion Assistant

Royal College of Radiologists

Hours
35 hours per week

Length of contract
12 month

About the Organisation

Royal College of Radiologists (RCR) is the leading professional membership body for clinical radiologists and clinical oncologists and a registered charity that educates and supports doctors throughout their careers. With over 14,000 members in the UK and internationally, together we’re contributing to the advancement of each new generation of doctors and helping to improve patients’ lives.

We require a broad range of skills and experience to deliver our strategic goal of increasing the clinical radiology and clinical oncology workforce, which will ultimately lead to improving imaging and cancer care services for all. If you’re inspired by our strategy and values and are passionate about helping us meet our ambitious goals in an environment that celebrates differences, values diversity, and recognizes that everyone here plays a role in the success of the College, then we encourage you to consider a career at the RCR.

About the role

This role will reduce the burden on examiners, firstly with practical arrangements relating to recruitment and subsequently throughout their tenure with the RCR. The postholder will assist examiners with travel, accommodation, and facilitate meeting attendance. The role also supports the delivery of the Part B exams, which require extensive in- person input from examiners and College staff. These activities are driven by the exciting and challenging RCR objective to significantly increase access to our exams.

Responsibilities

Examiner Recruitment, Induction and Training:

• Act as the main point of contact for examiner applicants, ensuring they receive useful, welcoming, and timely information.
• Support our Exams Engagement and Support Coordinator with filling vacancies on exam Committees by following a defined process, including liaising with the Content team within the Communications Directorate on promotion of roles and vacancies, and prioritising recruitment streams according to urgency and impact.
• Handle the receipt and dissemination of anonymised applications and scoring criteria to panels, and communicate the outcome of applications to candidates, including feedback where relevant.
• Maintain accurate records of examiner terms of office, training, mentorship, and progression, and ensure exam board Chairs are fully briefed on this.
• Assist with the coordination of examiner-specific training, including the annual examiner induction session and other ad-hoc induction and training activities as needed on a group or individual basis.

Examiner Administration:

• Support examiners with travel and accommodation bookings for a range of meetings, in collaboration with the RCR’s appointed travel agent and the RCR’s Facilities function.
• Organise examiner dinners (40+ attendees) both on and off-site, including deposit payments, agreeing menus, and facilitating dietary requirements.
• Support examiners with expense claims in line with the policy, escalating any sensitivities or out-of-policy requests as appropriate.
• Provide examiners with documentation regarding their involvement with exams, Continuing Professional Development, and professional leave letters.

Supporting Meetings:

• Facilitate meeting logistics, including the scheduling of meetings, inviting attendees, sharing joining links to remote meetings, and preparing rooms for in-person meetings.
• Attend examiner events and meetings online, in person, and a hybrid - to ensure their smooth running and to optimise the examiner experience by troubleshooting issues and recommending improvements where appropriate
• Circulate Committee meeting papers and prepare initial draft action logs for review shortly after the meeting.

Supporting 2B Exam Planning and Delivery:

• Assist in responding to email and telephone queries regarding the 2B exams, supporting candidates with excellent customer service.
• Escalate queries to the 2B administration team or management team as appropriate.
• Become proficient at using 2B exam delivery systems and the exam hub to support an improved candidate experience and increase the responsiveness and efficiency of the 2B team.
• Support the delivery of exams alongside colleagues and invigilators.

Other:

• Develop and maintain a good understanding of the Part B exams, RCR’s different exam Committees and associated policies.
• Maintain and manage records in accordance with the RCR’s data protection policy and guidance.
• Write and maintain standard operating procedures (SOPs) for all activities.
• Undertake such other duties appropriate to the level of the postholder’s qualifications and experience as may be required by the RCR from time to time.

Internal Working Relationships:

• Examiner Engagement and Support Coordinator, 2B administration team, and wider Exams Team
• Exam Committee Chairs and examiners
• Contributor Officer
• Elected Officers
• Other functions of the RCR include Comms, Finance, and Facilities.

External Working Relationships:

• Examiner applicants and their referees, exam candidates, and other Fellows and members of the RCR
• Suppliers, for example, travel agents and restaurants

Skills, Competencies, Experience & Attributes

Knowledge, Qualifications & Experience:

• Experience of general administrative tasks and responsibilities, utilising Microsoft packages including Outlook, Word, Excel, Teams, and CoPilot
• Experience of successful working within a team and the provision of a professional, friendly, and reactive service to colleagues and/or customers
• Experience using and maintaining a database, equivalent to storing and retrieving information, so that information is kept up to date and available
• Experience working in an exam, assessment, and educational setting
• Experience with Committee procedures and processes

Skills & Abilities:

• Accurate use and understanding of English with sound oral and written communication skills
• Accuracy and attention to detail
• Ability to prioritise tasks effectively to meet deadlines

Other Requirements

• Commitment to equality and valuing diversity, and understanding of how this applies to the delivery of one's own area of work
• Commitment to the aims and charitable objectives of the RCR
• Self awareness
• Enthusiasm for learning and development, and taking on new tasks
• Committed to own continuing professional development.

Required Qualifications

• Educated to A-Level or equivalent, with a good standard of literacy and numeracy

Compensation & Benefits

• Generous Annual Leave Allowance
• Excellent Pension Scheme
• Interest-Free Season Ticket loan 
• Cycle to Work Scheme

Conditions of employment

• Candidates must have the right to work in the UK

Working locations

• Hybrid model, working in the London office and remotely

How to apply

• Please send an email to [email protected] with your CV and a 1-page cover letter, your Full Name, Role, and a completed Diversity Monitoring Form.
• If you consider yourself to have a disability and require a hard copy pack or a different format, for example, large print, please contact the HR team at [email protected]

Interviews

• Interview date: Shortlist interviews are scheduled for 24th March 2026, and selection interviews are scheduled for 31st March 2026

Policies

Diversity means better ideas, better solutions, and more innovation. That’s why one of our key priorities is ensuring our workforce reflects our communities. We’re committed to creating an inclusive workforce and working environment for us all to enjoy, where everyone can bring their whole self to work to create change and reach new heights of creativity.

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