Event Project Executive

BCD Meetings & Events

Hours
37.5 hours per week

About the Organisation

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate, and change behaviour for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion, and purpose to drive business forward. Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people is committed to sustainability and driving success for our customers, our business, and ourselves.

Our values are at the heart of everything we do, and we look for people who want to be a part of something special, can rise to our standards, and love to bring their unique perspective to the table. While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks, and challenging work that means something. 

About the role

We are looking for a Project Executive to join our Meetings Management Life Sciences team working remotely. You will support the planning of successful meetings, incentives, and events for a range of clients by managing delegate attendee management, event administration, and delegate and client communication.

As part of this role, you will also have the opportunity to travel on-site both in the UK and internationally. You will thrive on juggling multiple projects, delivering excellent customer service, great administration, and enjoying all things data!

Responsibilities

Project Executive:

• Build and maintain registration websites, electronic invitations, and confirmations for each assigned event following client guidelines and within client/event-driven timelines.
• Support the project team in the project plan of the life cycle of the event, which will include dealing with external meeting attendees, including Healthcare Professionals.
• Oversee all aspects of the website design, understanding system capabilities and reporting parameters to ensure data is captured for reporting
• Primary contact for client registration and reporting questions, and primary Healthcare Professional (HCP) liaison and contact (pre, onsite, and post event)
• Work within the applicable registration website technology to manage thresholds for arrival/departure parameters, room blocks, attendee changes, activities, data capture, and reporting
• Prepare all relevant onsite print work, signage, and documents, including reports
• Provide project planning support within the wider Project Team
• Manage day-to-day pharma compliance reporting requirements

Skills, Competencies, Experience & Attributes

Skills & Experience:

• Event experience in registration and reporting
• Pharmaceutical event delivery knowledge
• Pharmaceutical compliance knowledge
• Event Management degree, and work experience in the Event Industry

Skills:

• Delegate attendee management experience, including but not limited to using registration tools
• Excellent attention to detail and experience in proofreading copy
• Analytical thinking: ability to independently and through collaboration troubleshoot to achieve efficient and effective registration processes
• Proficient in Microsoft Office applications
• Ability to react, think on your feet, offer solutions, and work on multiple project tasks simultaneously
• Ability and want to travel onsite to events in the UK and Overseas

Compensation & Benefits

• Life Assurance x1 your annual salary
• 23 days holiday plus bank holidays
• Birthday day off
• Holiday Purchase Scheme - allowing up to 5 additional holiday days
• Discounted rates on Hotels & Travel
• Gym & Fitness Discounts 
• Pension Scheme
• Company Sick pay
• Lifestyle Benefits

Conditions of employment

• You must have the right to work in the UK

Working locations

• Home-based
• You must have the ability to travel within the UK and overseas, which may include weekends (lieu time given)

How to apply

• Apply to our website

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