Documentalist and Communication Officer
European Trade Union Institute
Start date
January 2027
About the Organisation
ETUI provides research and training support to the European trade union movement. The Brussels-based Institute conducts research into European issues of strategic importance for the world of labour and promotes education and training activities with the aim of enhancing the capacity of workers’ organisations to contribute to social dialogue and build a social Europe.
About the role
The ETUI is seeking a Documentalist and Communication Officer to join our team. The ETUI is seeking to hire a new colleague for a hybrid position within the ETUI Documentation Centre and the ComPub Unit. Working in an international environment under the supervision of the Head of ComPub, you will support both units by managing physical and digital collections, monitoring literature, overseeing databases (Labourline), checking publication bibliographies, and supporting web and social media publishing activities.
Responsibilities
Key Responsibilities:
- Documentation & Database Management: Manage physical document collections (cataloguing, indexing, filing) and oversee the Labourline database (collecting, encoding, and indexing information).
- Literature Monitoring & Verification: Perform literature monitoring in ETUI priority areas for researchers and management; check and align publication bibliographies with internal editorial standards.
- Digital Publishing: Register and publish new ETUI publications across platforms (ETUI website, Labourline, SSRN, CrossRef) and manage legal repository submissions.
- Communication Support: Assist the Communications team with website maintenance (CMS), digital content updates, and social media activities.
Skills, Competencies, Experience & Attributes
Qualifications & Skills Required:
- Ability to carry out standard library operations and manage physical/digital collections.
- Mastery of specific information management software (Kentika or similar document management systems is an asset).
- Proficiency in ICT and reference management tools (MS Office 365, SharePoint, Teams, Zotero).
- Experience with website management tools (CMS) and basic digital/social media communications skills.
- Experience with CRM software is an advantage.
- Highly organized and rigorous, with strong planning, coordination, and interpersonal skills.
- Intellectually curious, open-minded, and a good team player.
Knowledge & Experience:
- Several years' experience in a similar role is desirable (experience in a non-profit or international organisation is an asset).
- Fluency in English and French (the Institute's working languages, with at least a readiness to learn the other); knowledge of another European language is an asset.
- Knowledge of European Union institutions and the trade union movement is a distinct advantage.
Required Qualifications
- A bachelor's degree in librarianship, information science, social sciences, or equivalent.
Compensation & Benefits
- In accordance with the ETUI's internal policy, this role allows for a maximum of 10 days of remote work per month (pro-rata for part-time staff).
Working locations
- Hybrid model, working in the Brussels office and remotely
How to apply
- Please send your application (CV, motivation letter, supporting documents) to Mehmet Koksal at [email protected] by 15th October 2026.
Interviews
- Only shortlisted candidates will be contacted for a panel interview in Brussels.
Policies
The ETUI offers a challenging role in a dynamic environment that bridges academic research and European policymaking. We provide a competitive salary and an attractive benefits package in line with qualifications and experience. The ETUI is an equal opportunities employer.
The job vacancy information provided here is from third-parties and the AAE can not guarantee the accuracy of the information.