Senior Events Coordinator

Arrhythmia Alliance

About the Organisation

Arrhythmia Alliance (A-A) is a global coalition of charities, patient groups, healthcare professionals, and industry partners dedicated to improving the lives of people with heart rhythm disorders (arrhythmias) by advocating for better diagnosis, treatment, and support, acting as a unified voice to raise awareness, influence policy, and provide education and patient services. 

About the role

Arrhythmia Alliance Group is recruiting a Senior Events Coordinator on a full-time, permanent, remote basis. Your skills will be essential in strengthening the Group’s profile through event planning, coordination, execution and evaluation.

Responsibilities

• Plan, coordinate, and execute a range of events.
• Oversee all event logistics, including venue selection, transportation, accommodation, and catering arrangements.
• Agenda and room allocations.
• Liaise effectively with various vendors and service providers.
• Evaluate the success of each event through feedback collection and analysis, making necessary recommendations for improvement.
• Promote the organisation's brand image, values, and initiatives.
• Ensure all events comply with relevant health and safety standards and other regulations.
• Develop and execute marketing and advertising strategies to effectively promote events across social media, email campaigns, and other relevant channels.
• Diary management, arranging meetings, travel, room booking, and catering requirements.
• Support in the production of presentations and be able to present for the group whilst attending events online or in person.
• Process registration payments as and when needed.
• Attend and represent the charities at physical meetings and events.
• Support the production of recording healthcare professionals, patients, and caregivers for educational webinars/events through but not limited to, Microsoft Teams or Zoom.
• Support the delivery of all Arrhythmia Alliance group events, projects, campaigns, and initiatives, including but not limited to Heart Rhythm Update meetings, Heart Rhythm
• Congress (HRC) (our flagship annual congress), European Pacing Summit (EPS), Know
• Your Pulse, Defibs Save Lives, World Heart Rhythm Week, and Global AF Aware Week.

Skills, Competencies, Experience & Attributes

Requirements:

• Experience in organising, marketing and facilitating healthcare and medical-related events, liaison with both healthcare professionals and healthcare industries.
• Experience working with vendors and negotiating contracts.
• Must have experience promoting and advertising events across digital and traditional channels to maximise attendance and engagement.
• Excellent organisational and project management skills.
• Ability to manage budgets and financial planning for events.
• Ability to work under pressure and handle last-minute changes.
• Ability to engage with a wide range of stakeholders, including healthcare professionals, patients, caregivers, sponsors, and exhibitors.
• Creative thinker and problem-solver.

Person Specification:

• Excellent verbal and written communication skills are essential.
• Advanced knowledge in Microsoft Word and Excel.
• Excellent organisational skills, with the ability to prioritise and manage own workload.
• Can undertake a wide variety of tasks and multitask with ease.
• Ability to work on own initiative.
• Excellent attention to detail and accuracy.
• Ability to work flexibly and as part of a team.
• Professional, methodical and thorough approach to work.
• Friendly, professional, respectful, punctual and polite.

Required Qualifications

• Educated to a minimum A-Level standard, with further relevant training, experience, and professional development in marketing, event planning, and execution.

Conditions of employment

• Postholder must hold a valid UK driving licence and a passport to meet the travel requirements.

Working locations

• Home-based
• Must be willing and able to travel to represent the charities as and when required to meetings and events nationally and internationally.

How to apply

• If you would like to hear more on this or submit your CV and cover letter, please email: [email protected]

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