Funding and Assurance Officer

Royal Society

Hours
35 hours per week

About the Organisation

Royal Society is a self-governing Fellowship of distinguished scientists drawn from all areas of science, technology, engineering, mathematics and medicine. The Society’s fundamental purpose is to recognise, promote and support excellence in science and to encourage the development and use of science for the benefit of humanity. The Society has played a part in some of the most fundamental, significant and life-changing discoveries in scientific history and Royal Society scientists continue to make outstanding contributions to science across a wide breadth of research areas.

About the role

We are seeking a candidate with strong attention to detail who is accustomed to working with timetabled deadlines. Candidates must display a positive attitude towards managing high-volume tasks, showcasing the ability to work efficiently and effectively under pressure. Reporting to the Funding and Assurance Manager, the postholder will support the delivery of funding and assurance activities with a focus on UK Post-Award reconciliations within the grants section.

Responsibilities

Post-award Management:

• Support the closure of grants, including the reconciliation of stand-alone grants and main fellowships and scheduling final reports.
• Liaising with Research Offices to negotiate the return and value of refunds.
• Chasing outstanding final reports for stand-alone grants and main fellowships
• Creating and scheduling new payment schedules
• Assisting with the creation of official award letter contracts
• Assist with the distribution and monitoring of reporting timetable activities.
• Help with the preparation of regular financial reports.

Grant Commissioning and Contracting:

• Monitor payment schedule setup on the grant management system, flagging errors to grant managers.
• Provide programme teams with application finance information to enable finance eligibility checks to be performed.

Grant Finance Monitoring:

• Deliver final finance reconciliation activities and refund receivables activities.
• Support the F&A manager with payment schedules monitoring activities.
• Support the delivery of the monthly payment run and approval activities.
• Monitor the F&A mailbox, directing email queries to relevant members of the F&A team.

Financial Data and Reporting:

• Support with data quality activities on the grant management system, resolving issues which could impact forecasting and payment run activities.
• Maintain the finance dashboard, ensuring data sources are linked correctly to the dashboard.

Diversity, Equity and Inclusion:

• To support activities within the F&A team aimed at increasing Diversity, Equity and Inclusion, including encouraging participation from underrepresented groups and supporting the development and maintenance of policies and practices to foster greater inclusivity and to ensure that those who have followed a non-standard career path are encouraged to apply.

General:

• To share experience and ideas with others in the Section and the Society and contribute broadly to the Royal Society’s mission and priorities.

Skills, Competencies & Experience

Knowledge and Experience:

• Knowledge of financial management principles and practices
• Experience working in a finance department and in a grant management environment
• Experience of working to timetables and meeting strict deadlines
• Experience working in a team and across teams
• Experience of using Microsoft Office (in particular, Excel, Teams & SharePoint)
• Experience in a similar role

Skills:

• Excellent communication (oral and written) and interpersonal skills
• Strong numeric and IT skills
• Strong attention to detail and meticulous record keeping
• Good analytical and problem-solving skills
• Excellent organisational and time management skills

Working locations

• Carlton House Terrace, London, SW1Y 5AG

How to apply

• Apply online

Interviews

• Interview date: week commencing 19th January 2026

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