Finance Officer

British Society for Rheumatology

Hours
31.5 hours per week

About the Organisation

British Society for Rheumatology is a membership organisation that brings together expertise from across the rheumatology profession. We harness a wide variety of experience and skills to ensure we are supporting our members to the very best of our combined ability. Involving patients and carers at every step, we aim to ensure that physicians and clinicians are equipped to provide high-quality care.

About the role

The finance team is a core part of our Operations Directorate, and although we’re a small team, we have a huge impact on the effectiveness of our organisation. The team provides support and guidance to all staff members on how to process invoices, expenses, and generally manage their budgets effectively.

The main purpose of the Finance Officer role is to provide key support to the finance team with our finance processes, supporting staff members across the organisation, helping with any queries on a day-to-day basis, as well as supporting our members and suppliers with queries. The Finance Officer ensures all financial transactions are processed in accordance with BSR’s procedures and processes and in line with data protection regulations.

Responsibilities

Purchase Ledger:

• Receive all supplier invoices (including member expenses), checking correct finance codes with relevant nominal, department, project, VAT, and fund codes are on all invoices, and that the necessary authorisation is present
• Scan and file all finance-related documents (bank statements)
• Set up fortnightly supplier payment runs for review by the Finance Manager

Sales Ledger:

• Work with budget holders and project leads to produce sales invoices
• Liaise with budget holders to ensure correct coding of all invoices (nominal, department, project, VAT, and fund codes)
• Credit Control – dealing with customer queries and chasing for payments fortnightly

Other Finance Responsibilities:

• Manage monthly credit card process, including posting in Dext and reconciliation in Xero
• Assist the Finance Manager with preparing for year-end and audit fieldwork
• Reconcile the purchase ledger payments with the bank transactions
• Run new starter finance inductions for budget holders and set up new staff on the finance systems
• Maintain process documents for all finance systems
• Suggest and support relevant finance system and process improvements where identified
• Be the first point of contact for finance systems and internal system integrations

Payroll:

• Ensure new starters are processed by HR
• Process leavers
• Exported payroll reports and ensured that they were filed in the correct place
• Run the monthly payroll with the Finance Manager
• Submission of EPS and FPS to HMRC

Committee Management:

• Minute-taking for Finance & Risk Committee meetings
• Administrative support relating to committee management

Skills, Competencies & Experience

• Desire to build a career in finance  
• Experience with computerised accounting, financial systems, and CRM 
• Good organisation and time management skills  
• Commitment to professional and personal development 
• Excellent attention to detail 
• Ability to explain finance processes to colleagues effectively  
• Willingness to gain an in-depth understanding of what we do at BSR, to enable all colleagues to do their best work

Compensation & Benefits

Wellbeing:

• Free period products in our office
• Free flu vaccinations
• Mental Health First Aiders
• BUPA healthcare scheme- we offer a cash plan, which you can add children or partners to
• Employee Assistance Programme. This is a free, confidential counselling service to all staff, as well as a general advice service provided by BUPA
• WeCare offers access to a 24/7 virtual GP, as well as a mental health support service, a get fit programme and an online portal with lots of helpful resources
• Our enhanced sick pay offer is: Up to two years’ service:
  • 4 weeks full pay and 4 weeks half pay
  • After two years’ service: 12 weeks full pay and 12 weeks half pay
• We work in a social environment with a range of activities, both virtual and in person, run by our Social Squad. This includes an organisation-wide- wide volunteering day.

Time-based: 

• 30 days of annual leave in addition to bank holidays
• All staff can request sabbaticals at any point, which are considered on a case-by-case basis
• We also offer an extra day for moving house
• Bank holiday swaps- you can swap a bank holiday day for another day’s leave (entitlement remains 1:1 days)
• We’re a 4-day work week employer, which at BSR means working your

Learning and Development:

• We will help you develop your career by supporting your personal development and encouraging internal progression. This includes recognising individuals’ achievements through our internal staff awards. We offer a huge range of learning opportunities, both in-house and externally. This includes a thorough induction programme when you join us, as well as development opportunities aimed at line managers and wellbeing-based learning sessions. And if professional membership is a required part of your role, we’ll cover the cost of that.

Financial: 

• We offer a performance-related pay incentive scheme
• Income protection scheme
• You’ll be enrolled on our pensions scheme with Aegon (via Second Sight). Our current pension match is 5% employer contribution if you contribute 4% (9% contribution in total).
• Our life assurance policy pays three times your basic salary
• Interest-free season ticket loans
• Ride-to-work scheme
• Interest-free loan scheme
• We also provide generous enhancements within our parental and family leave policies.
• Our maternity shared parental adoption offer is 6 weeks at full pay, 33 weeks at half pay, followed by 13 weeks at the statutory rate.
• Our paternity leave offer is 6 weeks at full pay

Working locations

• Hybrid model, working in the London office and remotely

How to apply

• Apply now

Interviews

• Please note: Interviews are scheduled to take place on Tuesday, 16th December

Policies

BSR is committed to encouraging inclusion, equality, and diversity in our workforce. We are actively trying to increase the diversity of our staff team. We try to reduce as many barriers as we can for those with a disability. We know that everyone is an individual, so please always tell us what we can do to support you. 

We welcome approaches from individuals from underrepresented groups, including those from minoritised communities and those with a disability, to better reflect the community we serve and help broaden our perspectives. 

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