Associate Programme Coordinator (Part-time)

Royal Ballet School

Hours
28 hours per week

Start date
March / April 2026

About the Organisation

We are a global organisation with an important mission: to nurture, train, and educate exceptional classical ballet dancers and to set the standard for dance training worldwide. As a boarding school, a performing arts organisation, and a charity, our team is varied. Our staff have specialist skills in dance, academics, pastoral care, healthcare, outreach, marketing, fundraising, and operations - to name a few.

We look for committed, enthusiastic candidates who demonstrate the skills and experience we need. People are the key to our success - we attract, retain, develop, and motivate the best in their fields to share our commitment to providing excellent care and education for our aspiring dancers and dance teachers.

About the role

A perfect role for a confident, experienced, and highly organised administrator seeking to manage their own projects. With work assigned by the Head of the Associate Programme, there will be plenty of opportunities to coordinate the delivery of a range of activities across the UK. You will have a strong experience of project delivery, be adept at building relationships with external stakeholders such as partner organisations, and be committed to providing high-quality access and training opportunities to teachers, students, and the wider dance community. A flexible and supportive attitude is key to ensuring that all work is delivered to a consistent high standard.

Responsibilities

• Support in coordinating a range of activities for the Associate Programme, including events, workshops and weekly classes and annual White Lodge Fair performances
• Manage all administration for Associate Online Programmes, including planning and scheduling, organising staff, payments, invoices, timesheets and communications, ensuring consistency in delivery and completing post-activity administration
• Manage all administration for Associate Insight classes and Primary Insights classes at Associate centres
• Coordinate the Pre-General rehearsals for the Associate students, liaising with the Associate Artistic Manager and Royal Opera House team members as necessary
• Coordinate the delivery of student development plans to Associate families, ensuring that information is stored correctly and liaise with Associate teachers to meet the deadline timeframes.
• The Associate Lead and managers are to ensure all administration is processed efficiently and consistently to meet programme deadlines
• The Site Operations team is to arrange building requirements for in-house events, and ensure that health and safety procedures are adhered to
• The Marketing and Communications Manager is to produce marketing information for print, website and publicity regarding specific programmes and activities. Ensuring timely and clear communications surrounding the department's work both internally and externally
• Support the Head of Associate Programme, Associate Artistic Manager, and Associate Lead with scheduling all programme activities
• Work in conjunction with the Associate Lead in making efficient use of the database and utilising online technology to streamline data processing, making a more efficient service
• Support other programmes within the Training and Access department and other areas of the School with internal events and performances, where time permits
• Any other duties as may reasonably be required and that fall within the scope and range of the job.

Skills, Competencies, Experience & Attributes

Essential Criteria:

• Excellent, proven administration experience ideally gained in an environment with multiple programmes in a busy and varied office
• Proven experience of project delivery from conception to completion, ideally gained in the arts
• Excellent organisational skills with experience of prioritising work and managing conflicting deadlines
• Clear knowledge of, or interest in, ballet and/or dance in education
• Demonstrable experience in event management involving young people
• Capable of supporting a large team in a variety of areas, as well as working independently and autonomously when the job requires it
• Excellent interpersonal and communication skills, able to build supportive relationships with internal and external stakeholders
• Able to represent the school at event days and confidently promote the work of the department
• Strong working knowledge of Windows PC systems and Microsoft Office programs
• Familiar with database systems or experience in learning new systems quickly
• Willing to work collaboratively within the department and externally
• Flexible attitude towards duties and working patterns in order to fulfil the requirements of the role: weekend work, including Friday evenings, is regularly required during term time
• Willing to travel and work unsociable hours. A commitment to providing high-quality educational opportunities for young people in a wide range of contexts
• Empathy with and a commitment to the aims and ethos of the School.

Desirable Criteria:

• Experience of working in an arts or educational organisation.

Required Qualifications

• Educated to degree level in dance or the arts

Compensation & Benefits

• 30 days per year
• Generous Pension Scheme
• Tech & Electric Vehicle Scheme
• Cycle to Work Scheme
• Employee Assistance Programme
• Learning & Development Opportunities
• Season Ticket Loan
• Season Ticket Loan
• Generous Annual Leave
• Brand Discounts on a Variety of Products

Working locations

• London, Covent Garden, United Kingdom
• Occasional travel to White Lodge, Richmond Park and other Associate Centres

How to apply

• Apply online
• We do not accept CVs and do not accept or respond to speculative CVs. If you need our application form in another language, please contact us at [email protected]
• Click for assistance with your application

Policies

We are committed to creating an environment where all our employees feel part of our team and can flourish, regardless of their background. We’re proud to be an inclusive workplace that promotes and values diversity.

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