Accounting and Administrative Coordinator

European Cyclists' Federation

Length of contract
12 month

Start date
March 2026

About the Organisation

ECF is the single European umbrella federation for cycling advocacy. We unite more than 89 member organisations in over 40 countries, amplifying the voice of everyday cyclists across Europe and beyond. Our mission is to promote cycling as a sustainable and inclusive means of transport, leisure, and tourism. We support our members, advocate for cycling-friendly policy, and showcase the power of the bicycle to transform lives and communities.

About the role

We are looking for a motivated Accounting & Administrative Coordinator who will work closely with our Director of Operations to ensure the smooth running of our operations. This is a role suited for someone who has theoretical accounting skills and wants to develop in a value-driven NGO in Brussels and in a friendly international and multicultural environment.

Responsibilities

Most of the responsibilities in this position relate to accounting, with administrative and operational duties making up the remainder of the role. Some of the main responsibilities of the job include:

• Process day-to-day financial transactions, including entering invoices, bank statements, and other financial documents into the accounting system (Winbooks), ensuring accuracy, completeness, and timely recording
• Coordinate the monthly collection of expense documentation from staff members and ensure all supporting materials are accurate and compliant with internal procedures
• Coordinate supplier & client invoicing, including preparing incoming invoices for payment, verifying coding and supporting documents, issuing outgoing invoices, maintaining accurate records, and organising payment batches for validation;
• Execute and monitor supplier payments, ensuring correct approvals and proper documentation;
• Contribute to the budgeting process by preparing structured financial inputs, gathering data, and supporting financial monitoring throughout the year.
• Prepare financial supporting documentation for project reporting requirements.
• Support the Director of Operations in the annual auditing process by preparing reconciliations and documentation.
• Support broader office operations by maintaining internal filing systems and providing assistance with Office Management processes when required

Skills, Competencies, Experience & Attributes

• Fluent English speaker (a working knowledge of French is desirable)
• Highly proficient with Microsoft Excel, comfortable working with large or detailed datasets, and able to use functions suited to financial work.
• Preferably has a first experience in accounting or financial administration (knowledge of Winbooks is a plus)
• Highly organised individual with excellent attention to detail
• Motivated to learn, proactive in solving problems, and comfortable managing repetitive financial tasks that require precision

Required Qualifications

• Relevant post-secondary studies or practical accounting training

Compensation & Benefits

• 20 legal vacation and 10 extra-legal vacation days
• Cycling to work allowance
• Public transportation allowance
• Work from home allowance
• Lunch vouchers and eco-cheques
• Extra-legal pension scheme.

Conditions of employment

• You need to have the legal right to work in Belgium.

Working locations

• Brussels, Belgium

How to apply

• Please send a CV and a short cover letter in English in one PDF file to [email protected] with the subject line "First Name Last Name – Accounting & Administrative Coordinator" by Tuesday, 13th January 2026 (COB).

Interviews

• All applications will be reviewed on a rolling basis. Due to the expected large number of applicants, only shortlisted candidates will be contacted.

Policies

The ECF is an equal opportunity employer and welcomes the applications of all qualified candidates irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities. You need to have a legal right to work in Belgium in order to be considered for this position. The ECF promotes an efficient use of resources in order to improve its effectiveness. Employees are requested to actively accomplish this goal.

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