Project Assistant

European Federation of Journalists

Start date
March 2026

Salary
€2,100 - €2,400 per month

About the Organisation

European Federation of Journalists (EFJ) is the largest organization of journalists in Europe, representing over 296,000 journalists in 74 unions and associations across 44 countries. It was founded in 1994 to defend social and professional rights, promote freedom of expression, and foster quality journalism. The EFJ works with organizations like the European Union and Council of Europe to promote decent work and media pluralism.

About the role

The European Federation of Journalists (EFJ) is looking for a full-time Project Assistant to join a motivated, diverse team of 8 staff based in the EU quarter in Brussels. As the largest journalists’ organisation in Europe, we represent over 70 unions and associations across 44 countries — and we’re looking for someone to help us bring people together, amplify voices, and create meaningful change through different activities.

You will report directly to the Head of Projects, but you’ll work closely with every member of our team, jumping in wherever needed to make things happen. Your role will be to act as the point of contact for our members when organising our activities, to ensure that logistics and internal communications run smoothly from the preparatory phase until the event is completed.

Responsibilities

• Manage all logistics (travel, accommodation, catering, venue, interpretation) of EFJ meetings and events and coordinate with suppliers for these activities; this includes sourcing suppliers and venues that are fit for purpose, cost-effective, and in accordance with both internal and donors’ financial rules.
• Serve as the primary contact for event service providers.
• Manage event registrations and communicate with participants before, during, and after the events on logistical and financial matters;
• Liaise with the head of finance on project financial matters such as handling expense reports and invoices following the donor’s rules;
• Liaise with the project officers to keep track of travel and conference budgets;
• Ensure the smooth rollout of events from a practical/logistical perspective;
• Collect feedback from participants to improve future events.
• Follow up with the team and other stakeholders on financial documentation and reporting.
• Assist Expert Group coordinators and General Secretary with logistical and administrative support where needed;
• Arrange travel for the team as needed and according to budgetary guidelines.
• Manage and replenish office supplies, equipment, and maintenance services as necessary;
• Manage correspondence (post, packages, courier services);
• Liaise with vendors, service providers, and building management;

Skills, Competencies & Experience

Required:

• Experience in events/conference organisation or other relevant professional field;
• Fluent in English;
• Excellent computer skills (Word, Excel, PPT, G Suite, etc.);
• Capacity of understanding of European Commission financial & communications rules;
• Strong organisational and time management skills;
• Team-oriented/people-oriented, proactive, and able to be hands-on and provide active support to colleagues;
• Adaptability and problem-solving skills;
• Able to work independently, demonstrate initiative, exhibit self-motivation (“self-starter”), and be dynamic.

Desirable:

• 1-2 years of formal or informal experience in a similar role;
• Experience of working in NGOs, particularly membership-based organisations;
• Experience of working with EU-funded projects;
• Fluency in French would be an advantage.

Compensation & Benefits

• Lunch voucher 
• Health insurance
• Remote work allowance
• Travel compensation

Working locations

• Brussels, Belgium
• Occasional travel required

How to apply

• Please send your CV and a one-page motivation letter with two reference contacts to [email protected]

Interviews

• Applications will be evaluated on an ongoing basis, and interviews may be held before. Applicants are therefore encouraged to apply as soon as possible.

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