Office Assistant

Council of Bars and Law Societies of Europe

About the Organisation

Council of Bars and Law Societies of Europe (CCBE) represents the Bars and Law Societies of 46 countries and, through them, more than 1 million European lawyers. As a representative body, the CCBE plays a vital role in defending the rule of law, human rights, and access to justice.

About the role

We are looking for a proactive, hands-on, and well-organised Office Assistant to join our team in Brussels. You will play a key role in keeping things running smoothly, supporting leadership, coordinating events, and assisting with day-to-day office operations. This is an excellent opportunity for an administrative professional who enjoys working in a small, international environment, bringing positive energy to everything you do. Reporting to the Operations Manager, you will work closely with the Secretary-General and Presidency to support governance activities, office logistics, and internal systems.

Responsibilities

Secretariat & Administrative Support:

• Assist the Secretary-General and Presidency with scheduling, travel arrangements, and meeting preparation.
• Format and circulate correspondence.
• Maintain membership records, mailing lists, and contact databases.
• Handle incoming calls, manage general correspondence, and welcome guests.

Meeting & Event Coordination:

• Help organise internal and external meetings, including high-profile events.
• Manage logistics: invitations, registrations, catering, AV setup, room preparation, and follow-up materials.
• Gather documentation and assist with agenda updates and related materials.

Financial and Office Support:

• Collect invoices and receipts and assist with basic bookkeeping.
• Manage office supplies and stationery.
• Ensure meeting rooms and office spaces are tidy and ready for use.
• Coordinate repairs and upkeep of office furniture, equipment, and facilities.

IT & Digital Support:

• Provide first-line assistance with basic IT issues.
• Liaise with the external IT provider to ensure smooth functioning of internal systems.

Skills, Competencies & Experience

Qualifications & Experience:

• At least 2-3 years of relevant professional experience in a secretarial or administrative role (experience in an international or EU-focused setting is an asset).
• Proficiency in French and English (written and spoken); knowledge of other European languages is an advantage.
• Strong IT skills, particularly with Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint).
• Demonstrated professionalism, discretion, and reliability in supporting senior staff.

Key Competencies:

• Strong interpersonal skills and a professional, welcoming manner.
• Excellent organisational and capacity to manage multiple priorities effectively.
• Clear, concise, and professional written and verbal communication.
• A proactive mindset with strong problem-solving skills and attention to detail.
• A collaborative team player with a flexible, service-oriented approach.
• Able to handle routine financial tasks with accuracy and discretion.
• Comfortable with digital tools and basic IT systems.

Compensation & Benefits

• An attractive remuneration package
• Extra-legal holidays and benefits
• Meal vouchers
• Pension and health insurance
• Public transport contribution
• Flexible working hours and teleworking opportunities.
• Professional growth through training and exposure to high-profile European legal and political institutions.
• A dynamic, international, and collegial work environment in the heart of Brussels.

Working locations

• Brussels, Belgium

How to apply

• Please send your CV and a cover letter (max.1page) explaining how your skills and experience match this role to [email protected] by 10th November 2025.

Interviews

• Please note that only shortlisted candidates will be contacted.

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