Networks and Engagement Coordinator (Groups)

Chartered Institution of Building Services Engineers

About the Organisation

CIBSE (the Chartered Institution of Building Services Engineers) is the professional body that exists to advance and promote the art, science, and practice of building services engineering, to invest in education and research, and to support our community of built environment professionals in their pursuit of excellence. We support building services engineers throughout their careers by setting standards, accrediting education, and influencing industry and policy. Working at CIBSE means being part of a collaborative organisation with a clear social purpose, where your work contributes to positive, real-world impact in a growing and evolving sector.

About the role

CIBSE has a fantastic opportunity for a Networks and Engagement Coordinator (Groups) to join the Membership department and support the Senior Networks and Engagement Managers in supporting and developing the CIBSE special interest groups and Societies.

Responsibilities

• Ensuring that governance requirements are adhered to by the CIBSE special interest groups and societies.
• Providing operational support to the Groups and Societies committee.
• Providing operational support to the EDI Panel and its subcommittees as required.
• Facilitating activities to grow special interest groups and society membership.
• Responding to enquiries regarding special interest groups and societies.
• Processing society membership applications.
• Building good working relationships within volunteer networks across the UK and internationally, and working with the Senior Networks and Engagement Managers to support the steering committees in delivering their objectives.
  • Providing administration support for the CIBSE special interest groups and societies, which may include:
  • responding to general enquiries via email and telephone.
  • maintaining and updating the CIBSE website.
  • updating and maintaining member details on the CRM.
  • collating and preparing papers for committee meetings and ad hoc virtual meetings or working groups.
  • providing updates to other departments on news and activities of these networks to allow for promotion and cross-departmental working.
  • Attending occasional events across the UK, supporting the Senior Networks and Engagement Managers as required.
  • Supporting Groups and Societies with their social media postings and other engagement activities.
  • Undertaking any other duties as requested by the Senior Networks and Engagement Managers, Head of Networks and Engagement or Director of Membership.

Skills, Competencies, Experience & Attributes

Essential Skills and Experience:

• Experience of working in a customer-focused environment, dealing with enquiries with tact and diplomacy.
• Excellent communication skills, both verbal and written skills.
• Good working knowledge of pc software, Microsoft Office and CRM systems.
• Confident and self-motivated.
• Ability to use own initiative.
• Ability to work to tight deadlines with good personal organisation and time management skills.
• Experience in giving accurate advice via telephone and email.

Desirable:

• Experience of membership organisations.
• Experience in organising events.
• Experience of working with committees.
• Experience of working in an international environment.

Personal & Attribute:

• Highly organised, use initiative and are full of ideas.
• Recognise the importance of what CIBSE is trying to achieve and want to take an active role in that.
• Resourceful and know how to find information, solve issues, answer questions, reach people and be flexible.
• Keen to use data to improve and achieve impactful outcomes.
• You are proactive, take initiative, and work well with others, demonstrating strong interpersonal and collaboration skills.

Required Qualifications

• Educated to degree level.

Compensation & Benefits

• A supportive and friendly working environment.
• 25 days Annual Leave increasing to 27 days with length of service, plus Bank Holidays.
• Contributory pension scheme.
• Family Friendly Leave.
• 3 x paid volunteering days.
• Annual Travel Season Ticket Loan.
• Cycle to Work Scheme.
• Life Assurance.
• Private Medical Insurance.
• Cash Plan cash back for routine healthcare treatments.
• Health and Wellbeing benefits, including Mental Health support, and access to a 24/7 GP service.
• Referral Scheme.
• Shopping portal, rewards programme, and gym discounts.
• The chance to be part of an evolving, changing and exciting organisation that genuinely does change the world.

Working locations

• Hybrid model, working in the London office and remotely

How to apply

• If you think you are a great fit for this role, please submit your application at the earliest opportunity.
• To apply for this role, please include your CV and cover letter outlining how you feel you would be a great fit for the role. Online

Policies

The Institution is an equal opportunities employer. The post-holder will be expected to adhere to and support the Institution’s commitment to diversity, equality and inclusion.

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