Learning and Development Administrator

Congregational Federation

Hours
25 hours per week

About the Organisation

Congregational Federation is an Association of Independent local churches whose mission is to equip, enable, engage and empower the churches in their mission to proclaim the gospel of Jesus Christ. The object of the Federation is the advancement of the Christian faith. The Federation has churches directly affiliated to it from England, Scotland and Wales. It provides support and guidance to member churches. Services provided include:

• Ministerial and lay training
• Assisting with pastoral settlements
• Ministry with youth
• Mission initiatives including its partnership with Council for World Mission
• Ecumenical relationships
• Custodian trusteeship via Congregational Federation Ltd
• Advice and Guidance on all aspects of church administration and Mission

About the role

We are seeking a Learning and Development Administrator to join our team. In this role, you will undertake a variety of activities including handling event bookings, minuting meetings, maintaining an accurate database and preparing reports and briefs. You will also edit and update our website and produce social media content. You will preferably have had some experience in academic or training administration.

Principal Activities:

• Organising four intensive teaching weekends every year
• Maintaining accurate student and course records, including version control of documents
• Organising and facilitating Examination Boards
• Liaising with the appropriate body on validation matters
• Maintaining links with course tutors and the student body
• Setting up assignment records in Microsoft Teams

Responsibilities

Main Responsibilities:

• Handling bookings for events.
• Minuting of meetings (e.g. Examination Board, Course and Validation meetings, Various committees as required)
• Maintaining an accurate database
• Website editing and updating
• Producing Social Media posts
• General office duties
• Administration of meetings (including booking online and face-to-face, producing and distributing meeting papers, administration arising from meetings including expenses)
• Working with the Learning and Development Manager in preparing reports and briefings for a range of committees and groups
• Working with the Learning and Development Manager in revising and editing course documentation (including Module Handbooks, Course Promotion)
• Assisting the Learning and Development Manager with general administration in relation to the courses being run.
  • Day-to-day administration, including logging assignments, applications and registrations, logging and coding invoices, filing, maintenance of archives, and other general administration.
  • Administration of course residentials, including ordering course material, dealing with payments, invitations and responses, copying course material and collating student packs
  • Attendance at Course Programme Committee Meetings
  • Organisation of annual CIPT graduation event
  • Liaison with Safeguarding Officer over DBS checks and training
  • Liaison with Finance Officer regarding payments and expenses
  • Responding to Tutor and Student queries
• Assisting the Learning and Development Manager with general administrative assistance in relation to Learning and Development in Congregational Areas and local Churches
  • Administration of local events, in collaboration with others, including booking venues, copying material, handling invitations, and any follow-up likewise events
  • Handling evaluation of Learning and Development within CF, including sending and collating surveys and questionnaires using Google Forms.
  • Administration of the GIFT programme (Growing in Faith Together)
  • Administration of the Alumni Association
  • Administration of the CF Library
  • Production and distribution of promotional material
• Any other tasks that may be required in connection with the role 

Skills, Competencies, Experience & Attributes

Skills & Abilities:

• Experience of providing high-level administrative support
• Excellent computer skills, including proven ability in databases, Canva, and Microsoft Teams. You must be able to deal with changing office technologies
• High standard of literacy
• Attention to detail in working on reports, correspondence, etc., including accurate keyboard and proofreading skills
• Ability to work on a variety of tasks at the same time, and to organise and prioritise own work, including coping with unpredictable volumes of work and busy periods
• Ability to maintain an electronic diary
• Ability to arrange meetings, visits, etc and plan effectively

Personal:

• Evidence of tact and discretion at times in dealing with confidential or sensitive matters
• Ability to deal effectively with a wide range of people, to work as part of a small team, and to liaise with colleagues where work interests overlap;
• Excellent communication and interpersonal skills;
• Flexible approach, self-motivation, and resilience;
• An Enhanced DBS Certificate

Compensation & Benefits

• Holiday (5 weeks pro-rata)
• Pension contribution of 10% of salary from CF

Conditions of employment

• You must have the right to live and work in the UK.

Working locations

• Hybrid model, working in the Nottingham office and remotely

How to apply

• Please send a covering letter and CV together with full details of two referees, by email to [email protected] for the attention of Catherine Booton, Learning and Development Manager, to arrive no later than 5 pm on Sunday 15th November 2026. Applications received after this date will not be considered.

Interviews

• Interviews for those successfully shortlisted will take place on Monday 23rd November 2026 in Nottingham.

Policies

As an Equal Opportunity employer, we positively encourage applications from people of different backgrounds. All our jobs are filled in line with our equal opportunities and diversity policy, which is available upon request. All data supplied by applicants will be used only for the purposes of determining their suitability for the post, and will be held in accordance with the principles of the Data Protection Act 1998.

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