Governance Administrator

The Association of Anaesthetists

About the Organisation

We represent the life-changing, life-saving profession of anaesthesia – by supporting, informing and inspiring a worldwide community of over 10,000 members.

Our work and members span the globe, yet our voice is local and personal. We stay in close contact with our members, look after their day-to-day wellbeing, and act as their champion.

Our world-class conferences, journals and online resources educate and inform, and our respected guidelines continually improve standards of patient safety.

We preserve and learn from the history of anaesthesia. We use that to inform the present, and facilitate vital research and innovation into its future.

As an independent organisation, we speak up freely and openly for the interests of anaesthetists and their patients. We influence policy, raise public awareness and are at the forefront of safer anaesthesia, across the world.

About the role

We are seeking an enthusiastic, pro-active and highly organised Governance Administrator to support the efficient running of our governance arrangements. In this role, you will coordinate and provide high quality support to our committee programme and other key processes such as our grant funding and abstract competitions at Association conferences.

The successful candidate will play a central role in supporting the Association’s governance and operational activities. Collaborating closely with the senior management team, committee Chairs and senior stakeholders, you will contribute directly to the success and impact to the charity.

Responsibilities

• Coordinating the committee meeting programme; arranging meetings, preparing detailed agendas, circulating papers promptly and producing accurate, high-quality minutes
• Organising the Association’s grants, awards and prize programmes, ensuring smooth application, review and selection processes
• Administering the abstract competitions across all Association conferences, including communications with participants and on-site coordination when required
• Supporting the administration of committee appointment processes and Board and committee elections
• Providing pro-active executive and administrative support to the Chief Executive Officer, Officers and the Senior Management Team
• Working with all staff and Board members to ensure good communications are maintained throughout the Association
• Liaising with partner organisations and stakeholders to develop and maintain effective relationships and maximise networking opportunities

Operational management:

• Maintaining effective contact management systems using Outlook and the Association’s CRM database (MS Dynamics 365)
• Maintaining effective online filing systems
• Working on individual projects, reports, events and publications within the Association as needed
• Providing cover as required for other members of the team ▪ Contributing to team meetings and organisational priorities
• Being pro-active in keeping up to date with developments affecting the role
• Continually review and recommend improvements to processes and procedures
• Maintaining and improving your own competencies through continuous professional development
• Abiding by organisational policies, codes of conduct and practice as described in the Staff Handbook
• Supporting and promoting the Association’s commitment to diversity and equity of opportunity in the workplace

This job description is intended to reflect the main duties and responsibilities of the post and is not an exhaustive list of duties. The post holder may be required to undertake other duties which are commensurate with the role.

Skills, Competencies & Experience

Required Skills :

• Strong understanding of governance principles, committee administration and organisational procedures
• Demonstrable experience of coordinating committee or Board meetings, including taking accurate minutes
• Proficient in Microsoft Office and digital meeting platforms
• Strong written and verbal communication skills; able to draft clear, concise, and professional correspondence and minutes
• Research and report writing ability including advanced copy-editing, document formatting and proofreading skills
• Excellent organisational and time management skills, with the ability to plan ahead and manage competing demands
• Confident working independently and collaboratively within a small team Ability to handle sensitive information with discretion and maintain strict confidentiality

Desirable skills:

• Familiarity with supporting elections, nominations or grant awarding processes
• Demonstrable experience of coordinating committee or Board meetings, including taking accurate minutes
   

Required Experience:

• Proven experience in a governance role organisation
• Experience liaising with senior stakeholders such as board members or committee chairs
• Experience in a charity or similar membership organisation
• Experience of project management

Working locations

• London, Greater London (Hybrid)

How to apply

• To apply for the role please send your CV and a supporting statement of not more than two pages which demonstrate your experience and suitability for the role. Please include the title of the role you are applying for in the subject line and send it to [email protected]

Interviews

• Interviews will be held in early December 2025.

Return to listing