Facilities Manager (Part-time)

Society of Analytical Pscyhology

Hours
14 hours per week

Length of contract
1 year

About the Organisation

Society of Analytical Psychology is seeking a skilled and motivated Facilities Manager to oversee the efficient functioning of its premises, offices, systems and procedures. The Society of Analytical Psychology, the SAP, is a psychoanalytical organisation of Jungian analysts and psychotherapists which provides education and training courses in this field, as well as organising professional conferences, workshops, seminars and public events to develop and share professional knowledge.

About the role

The Facilities Manager will be responsible for overseeing the efficient functioning of office systems and procedures, premises management, supplies procurement, and catering, as well as supporting the CEO in ensuring that the Society complies with relevant legislation and best practice.

The Society of Analytical Psychology, the SAP, is a psychoanalytical organisation of Jungian analysts and psychotherapists which provides education and training courses in this field, as well as organising professional conferences, workshops, seminars, and public events to develop and share professional knowledge. This is an excellent opportunity for someone who enjoys organising complex processes, enjoys a variety of practical, organisational, and people-focused tasks, and enjoys collaborating with a wide range of stakeholders.

Responsibilities

Office Administration:

• Responsible for the day-to-day running of the office, ensuring that systems and equipment, stationery, and supplies are in place for effective delivery of the Society’s administrative work
• Organising, managing and reviewing external services and suppliers, including IT support, telecoms, photocopiers, utilities, insurance, alarm systems, recycling and waste, and building maintenance, etc.

Premises:

• Responsible for all aspects of premises management
• Managing the room bookings
• Overseeing maintenance and repair of the premises, including liaison with the office manager of the IGA and maintenance utilities contractors where necessary
• Liaising with cleaners to ensure premises are kept in good order
• Liaising with the security company to make sure the premises are regularly locked up and monitored.
• Ensure statutory Health and Safety regulations are complied with, and develop procedures to monitor compliance

IT Management:

• Responsible for all IT devices, including liaison with the IT support company, opening and chasing up tickets for all team members, ensuring that all devices are licensed and licenses renewed on time
• Responsible for the smart screens in the building, including liaison with the provider for licenses, upgrades, etc.
• Responsible for ensuring that all Zoom licenses are active and managing timely license renewal
• Liaison with IT support company to manage and ensure timely license renewals for special software (Adobe, QuickBooks/Sage)

Procurement:

• Procuring office supplies like stationery, cleaning supplies, etc.
• Procuring regular catering supplies for the building
• Supporting team members with ordering and delivery of catering supplies for events

Organisational Support:

• Supporting the CEO and the rest of the team will handle any other task as required

Skills, Competencies, Experience & Attributes

Experience:

• Experience in managing an office space
• Initiating and maintaining administrative and organisational procedures
• Managing contractors and vendors
• Procurement

Skills and Competencies:

• Excellent written and verbal communication skills – ability to communicate with a wide range of stakeholders, and generate own correspondence
• Proactive, motivated and able to work on own initiative as well as in a team
• Flexible approach
• Ability to manage a varied workload
• Good IT skills and understanding of Microsoft Office
• Understanding confidentiality and its application

Desirable:

• Experience in managing an office building
• IT management experience
• Good attention to detail
• Working in the charity or voluntary sector

Required Qualifications

• Educated to degree level

Compensation & Benefits

• 25 days’ annual leave plus bank holidays and Christmas office closure. 
• SAP does not pay overtime but operates a time off in lieu policy.

Working locations

• SAP office, London
• Some work outside and occasional Saturdays, may be necessary.

How to apply

• To apply, please send your CV and a cover letter by 9:00 on Monday, 12th January 2026 to [email protected].
• If you’d like to learn more about the role or discuss whether it might be the right fit for you, please get in touch with us at [email protected].

Interviews

• Interviews will be held on week beginning 2nd February 2026.

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