Conference Organiser
British Medical Association
Hours
40 hours per week
About the Organisation
British Medical Association (BMA) is the trade union and professional body for doctors in the UK. We represent, support and negotiate on behalf of all UK doctors and medical students. Join the BMA at a crucial time for doctors and the NHS and be part of a team working for better pay and conditions for the profession.
About the role
Our Conference Unit delivers up to 60 events each year, from training courses and seminars to large, multi-faceted conferences. As a Conference Organiser, you’ll take responsibility for a wide portfolio of face-to-face, hybrid and online events, including commercial and branch of practice conferences. Working with colleagues, members, speakers and suppliers, you’ll coordinate arrangements from planning through to delivery and post-event financial reconciliation, providing excellent customer service throughout.
Responsibilities
As a Conference Organiser, you will:
- Organise allocated events, including venue selection, audio-visual requirements, catering, speaker liaison, delegate registration and attendee communications.
- Prepare and manage event budgets of up to £30K, completing post-event reconciliations and working within agreed approval procedures.
- Negotiate arrangements with venues and suppliers, with contracts subject to management approval.
- Work with communications colleagues to publicise events, prepare conference materials and keep event webpages up to date.
- Keep stakeholders informed throughout the planning process and resolve practical issues calmly during events.
- Support the Conference Assistant with registration processes, payments, event databases and delegate documentation.
Skills, Competencies, Experience & Attributes
Required:
- Experience of organising a variety of events, including face- to -face, hybrid and online events and commercial conferences
- Strong planning and organisational skills, with the ability to manage several events at different stages and deliver to deadlines and budgets
- Excellent communication skills
- Experienced in building effective relationships with a wide variety of stakeholders
- Good influencing and negotiation skills when working with planning groups, venues and suppliers
- A calm, practical approach to problem-solving and the confidence to manage events independently when required
- Excellent IT skills, including experience using databases and maintaining web content
- A professional, customer-focused approach and a commitment to working in line with the BMA’s values
Compensation & Benefits
- 30 days holiday entitlement plus bank holidays and a BMA company day
- Double matching pension contributions up to 12% of salary
- Additional leave entitlement for volunteering, moving house or wedding leave (after completion of probationary period)
- Enhanced maternity and paternity leave
- Group Income protection & life assurance that is seven times your annual salary
- Annual salary reviews & incremental salary increases from year one to year three
- Onsite gym and subsidised café (at BMA House in London)
- Electric Vehicle and Cycle to Work salary sacrifice schemes (available after completion of probationary period)
- Access to a 24/7 Employee Assistance Programme (EAP) with free confidential counselling, a helpline and specialist support available
- Long service recognition every 5 years
- Professional subscription cover where membership of a professional institution is required for your role
- BMA Law discounted rates for employees requiring legal services such as will writing/conveyancing
- Multiple flexible benefits and discounts through our employee benefits platform
- Lots of Learning and Development/training opportunities via our internal learning hub
- Season ticket loan (up to £10,000) (after completion of probationary period)
- Additional annual leave- buy up to 5 additional holiday days per year
Working locations
- 60% (London Office) / 40% Remote
- London and throughout the UK
How to apply
- Please apply via our website
The job vacancy information provided here is from third-parties and the AAE can not guarantee the accuracy of the information.