Administration and Events Officer (French-Speaking)

Missing Children Europe

Salary
€3000 - €3200 per month

About the Organisation

Missing Children Europe represents 35 NGOs in 28 European countries active in combating the disappearance and sexual exploitation of children. We provide the link between research, policies, and organisations on the ground to protect children from any kind of violence, abuse, or neglect that is caused by, or results from, their going missing.

About the role

Missing Children Europe is looking to recruit a versatile and dynamic Administration and Events Officer to complete our team, supporting activities in the field of missing children and helping us transition to a new, hybrid office culture with a focus on sustainability

Responsibilities

• Support the Secretary General and Finance and Payroll Manager in internal office management, administration, event organisation, membership administration, and operations.
• Implement our HR, health and safety, and sustainability policies, including:
  • Office administration
  • Planning and administration of our general assemblies, both digital and live, including maintaining records, taking minutes, and preparing documents.
  • Support to the organisation’s HR and financial management, including invoicing and member fee collection.
  • Supporting IT systems in collaboration with the IT provider to ensure seamless operation.
  • Coordination and logistics for annual events, conferences, and symposiums as hybrid events, including managing subscriptions, booking speakers, etc.
  • Supporting the recruitment process in collaboration with the hiring manager, from job posting to candidate placement.
  • Contributing to a positive hybrid office culture and liaising with building management and service providers, including preparation for our planned move in December 2025.
  • Further development and implementation of our office sustainability strategy, including implementation of sustainable buying and travel policies.
  • Development and implementation of a digital archiving policy, including managing access to and maintenance of our digital records.
  • Overseeing the implementation of the office CRM system, ensuring it is kept updated, and ensuring GDPR compliance.
  • Supporting compliance with health & safety regulations and maintaining the risk register in coordination with building management

Skills, Competencies & Experience

Skills & Background:

• Minimum 2-3 years of relevant experience, ideally in a similar role in another NGO or small enterprise based in Belgium.
• Fluent in English and French; other languages are an asset.
• Ability to listen, build trust, and understand the needs of staff, members, Board, and Patrons.
• Resilient, patient, and able to work with people from different professional and cultural backgrounds.
• Ability to work efficiently under pressure, while managing priorities.
• Excellent organisational skills, meticulous and discreet.
• Excellent IT skills (MS Office), experience using CRM is an asset.
• Having Health & Safety (level III) training certification is a big plus.
• Willingness to support GDPR projects and other NGO management tasks.
• Commitment to the cause of child protection.

Compensation & Benefits

• Attractive package
• 7 extra-legal paid holidays 
• 20 legal holidays
• 13th Month Salary
• Health insurance
• Transport costs
• Teleworking allowance
• Ecocheque and lunch vouchers.

Conditions of employment

• You must have a valid work permit in Belgium

Working locations

• Brussels, Belgium

How to apply

• Please send an email to [email protected] with your CV and a one-page cover letter, and subject title "Administration & Events Officer" by 23rd of October 23:59 CET.

Interviews

• In-person interviews are planned to take place during the week of the 3rd of November 2025 (Brussels). You will receive notification in the week of the 27th of October.
• Please note that only selected candidates will be contacted.

Policies

Staff recruited by Missing Children Europe will be asked to comply with our child protection policy, including necessary vetting and background checks of personnel. Missing Children Europe is an equal opportunities employer and does not discriminate against any employee or job applicant because of race, colour, religion, national origin, gender, sexual orientation, disability, or age.

Return to listing