Junior Management Support Officer
DSO Entity
Hours
32 hours per week
About the Organisation
DSO Entity is the association of electricity Distribution System Operators (DSOs) across Europe. Launched in 2021, we provide expertise on electricity distribution grids. These grids are the final, low-voltage part of the electricity system, distributing electricity to homes, industry, and other end-users.
The European Commission mandated DSO Entity as part of its Clean Energy Package to help drive Europe’s energy transition. We represent some 850 DSOs (small, medium, and large firms) connecting more than 250 million electricity customers, servicing over 500 million consumers, across all 27 EU Member States.
Responsibilities
- Assist the Senior Office Manager in preparing and coordinating secretarial support for the whole team, including agenda management, organisation of meetings (physical and virtual), and access to SharePoint
- Supporting the organisation of internal and external events (logistics, contacting suppliers, invitations, etc.), including for the teams of Strategy, Legal & Regulatory Affairs, and Communications
- Supporting the coordination of Social Media and final editing of documents, presentations, and reports for business meetings, including newsletters such as Radar News.
- Providing support in administrative tasks such as regularly updating the stakeholder mapping, following up on data collection, and editing memos for the Strategy, Legal & Regulatory Affairs Team
- Coordination of purchasing office supplies and other tasks related to facility management (like light catering works)
- Supporting the onboarding & offboarding of employees
Skills, Competencies & Experience
- Result-oriented with good time management
- Communicate clearly and effectively with empathy and active listening
- Accurate administrative skills
- Good planning and decision-making skills with pro-activeness and attention to detail
- Fluent in English and (preferably) French, Dutch is considered a plus
- Extensive experience with Office365 (including managing SharePoint as a platform) and able to quickly familiarise with other IT systems and applications (like MailChimp or Odoo)
- Previous experience with international associations is a plus ( internship or trainee programme)
- Independent, service-oriented, and punctual
- Used to set priorities and to be flexible
- Strong secretarial and communication skills
- Team player in an international environment
Required Qualifications
- Academic degree (BSc or MSc) in Business Management and Administration, Public Affairs, or Business Communication
Compensation & Benefits
- Dynamic working environment in a nice team of almost 25 staff
- Contributing to DSO Entity's mission & vision to impact at the EU level on the energy transition sector
- Participation in training, coaching, career path, development program, and team building
- Insurances (group (pension), hospitalization, travel & accident)
- Mail vouchers, Eco-cheques, laptop & phone
- Room for acquiring knowledge and developing skills
Working locations
- Remotely working in Brussels, Belgium
How to apply
- If interested, please submit your CV and motivation letter in English to [email protected]. making a clear reference to the specific position applied for in the subject line.
- Please note that only complete applications will be considered.
The job vacancy information provided here is from third-parties and the AAE can not guarantee the accuracy of the information.