Junior Administrative Officer
Euro GeoSurveys
About the Organisation
EuroGeoSurveys (EGS) is a not-for-profit association representing the Geological Survey Organisations of Europe. Through the collaborative research and activities of our Expert Groups and Task Forces, and provision of open-access, harmonised geological maps, data, and data infrastructure, we provide the European Institutions, regulators, industry, and the public with expert, balanced, and practical pan-European geoscience data and advice to guide policy and to address key societal challenges.
About the role
EGS is currently seeking applications for the position of Junior Administrative Officer. We welcome applications from dynamic individuals, comfortable with multitasking and able to communicate readily with colleagues, members, and providers. Applicants can look forward to becoming part of a small and highly versatile international team.
Responsibilities
Administrative Support:
- Support for regular meetings, including webinars and statutory meetings, including taking minutes.
- Monitoring of email inboxes, updating mailing lists, and support with formal document preparation.
- Manage meeting room bookings and provide support during meetings.
- Support with regular office tasks such as general office management, office purchases.
- Assist Secretariat staff with other general tasks, as required and under the direction of the Secretary General.
Event and Logistics Support:
- Provide logistical support for project training sessions and events (tracking participant applications, flight bookings, other possible documents, and contact with hotels or other venues).
- Provide logistical support for other meetings, conferences, and other events as needed.
Communications and Outreach:
- Support with drafting and sharing content across social media channels and other communications support, as needed.
- Assist in the preparation of press releases, briefings, and training session materials.
- Support editing, design, and production of communication materials, including newsletters, reports, leaflets, brochures, and other publications, as needed.
Skills, Competencies & Experience
Required Skills and Experience:
- Experience in and evidence of effective administrative skills in an office environment.
- Ability to work independently, proactively, and under pressure in a fast-paced, international environment.
- Excellent teamwork skills, work ethic, attention to detail, and integrity.
- Ideally, a working knowledge of WordPress, MailChimp, Canva, and Adobe Creative Suite.
- Excellent written English language skills, with attention to detail.
- Excellent communication skills in English and French will be an asset.
Required Qualifications
- Minimum Diploma in Business Administration, Accounting, Finance, or a related field.
Compensation & Benefits
- Competitive salary and benefits package.
- Opportunity to work in a dynamic and international environment.
- Potential for career growth and development within the organisation.
- Involvement in high-profile projects with global impact.
Conditions of employment
- You must have the legal right to work in Belgium
Working locations
- Remotely working in Brussels, Belgium
- Occasional travel within Europe may be required.
How to apply
- Interested candidates should send their CV and cover letter to [email protected] with the subject line "Junior Administrative Officer Application" by 26th September 2025.
Interviews
- Applications will be reviewed upon submission, and suitable applicants may be contacted for interviews before the closing date.
The job vacancy information provided here is from third-parties and the AAE can not guarantee the accuracy of the information.