Finance Officer (Part-time)

British Pharmacological Society

Salary
£18,828 - £19,975 per year

About the Organisation

A world in which pharmacology and therapeutics drive and support progress in science, medicine, and healthcare for the benefit of all in society. The Society’s charitable mission is to promote and advance all disciplines of pharmacology in the discovery, development, and use of medicines.

About the role

The Finance Officer is a new role in the Finance team at the British Pharmacological Society. The Finance Officer will work with the Financial Controller to ensure that all aspects of finance are operated effectively and efficiently. 

Responsibilities

Finance Service:

• All purchase invoices, expense claims, and credit card statements are processed and paid within agreed timescales.
• Supporting budget managers with the operation of the purchase order process.
• Suppliers are paid via an efficient process within their agreed terms.
• Payments are made according to approved limits of delegated authority.
• Processing payments and receipts that only appear in the bank accounts, making sure that the finance software & the Customer
• Relationship Management system (CRM) is accurate and up to date.
• Prepare the monthly bank reconciliations.
• All data in the finance software is accurate and up to date, including:
  • Purchase ledger invoices
  • Expense claims
  • The Society’s credit cards.
• Any sales invoices that need to be raised are raised in the CRM
• Making sure that the CRM data for payments received in the society's bank accounts is constantly up-to-date, and making sure that details of any outstanding debts are duly followed up with staff members, highlighting and reminding staff about any outstanding debts that they are responsible for.
• Accounts Payable and Accounts Receivable balances are regularly reviewed and reconciled to ensure they are valid, and any unusual balances are investigated and cleared
• All accounts queries are dealt with in a prompt and professional manner.
• Providing relevant information to the Society’s auditors and dealing with their queries in a prompt and professional manner.
• Maintain the Society's preferred suppliers list and assist the Financial
• Controller to ensure the Society’s purchasing guidelines are being adhered to.
• Contribute to the improvement of processes and procedures related to finance operations.

Other:

• Supporting staff to be capable and confident in raising invoices in the CRM independently.
• Service standards covering interaction across all areas are to be maintained at a high standard, regularly reviewed, and performance against standards is reported and appropriate action taken.
• Adhere to the Society’s Data Handling Policy, and related policies and procedures by ensuring the personal and sensitive data of individuals,
• particularly members, is protected.
• Undertake any other duties as reasonably required and directed by the
• Financial Controller and the DFBCO. 

Skills, Competencies & Experience

Requirements:

• An understanding of and enthusiasm for biosciences, with an understanding of the importance of pharmacology
• Experience of working with financial systems
• Experience in processing records, paying close attention to detail.
• Ability to follow agreed procedures in an efficient and timely manner.
• The ability to suggest and make improvements to procedures. Experience in using Customer Relationship Management (CRM) systems.
• Experience of working for a membership organisation and experience of working in finance teams
• Previous experience of working in a charity/learned society, and public sector body.

Interpersonal and Communication Skills:

• A good team player who can work exceptionally well with other members of the BPS staff, the society’s members secure cooperation from contacts both within and external to the Society.
• Good written skills.
• Good attention to detail and an ability to anticipate potential administrative or other problems.
• Ability to meet deadlines under pressure and to prioritise workload.
• Able to handle confidential matters appropriately.
• Flexible outlook and willingness to contribute outside the normal range of duties.
• Self-motivated with the ability to use initiative and judgement.
• Willingness to take full responsibility and be accountable for areas under the post-holder’s remit.
• Personable, friendly, and approachable, with good interpersonal skills

Required Qualifications

• Undergraduate degree or postgraduate qualification. Alternatively, equivalent experience gained through education, training, or career pathways.

Conditions of employment

• You must have the right to work in the United Kingdom

Working locations

• Hybrid model, working in the London office and remotely

How to apply

• To apply, please send a CV maximum of 2pages along with a cover letter explaining how your experience is relevant and why you would like to work at the British Pharmacological Society, addressed to [email protected].
• All applications are anonymised when reviewed by the Hiring Panel.

Interviews

• Interviews will be conducted during the week commencing 13th October 2025.

Policies

The Society sees tremendous value in having a diverse workforce, and therefore welcomes and encourages applications from everyone regardless of age, gender, ethnicity, sexual orientation, faith, or disability.

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