Events Manager

BioIndustry Association

Salary
£40,000 per year

About the Organisation

BioIndustry Association (BIA) is the voice of the innovative life sciences and biotech industry, enabling and connecting the UK ecosystem so that businesses can start, grow, and deliver world-changing innovation. Established in 1989, BIA is the award-winning trade association with over 600 members, including start-ups, biotechnology and innovative life science companies, pharmaceutical and technological companies, universities, research centres, tech transfer offices, incubators and accelerators, and a wide range of life science service providers such as investors, lawyers, IP consultants, and IR agencies.

About the role

We produce leading sector events aimed at both our members and the wider life sciences community, currently ranging from Gala Dinner, thought leadership conferences, roundtables, and boot-camps, vibrant networking events and broadcast webinars.  All benefit from a high-profile, trusted brand in the BIA and strong, engaged communities.

We are looking for an experienced Events Manager to join the existing events team here at BIA. The primary task is to plan and budget, market and manage a range of professional and high-quality events throughout the year, and deliver an agreed contribution - but we’re also looking for somebody who comes with creative ideas and solutions for event delivery, with the experience and enthusiasm to help us explore and implement innovative formats.

Responsibilities

Event Manager:

• Establish budgets for agreed events and agree with the Head of Events
• Deliver these events to agreed budgets
• Work with the Head of Events and Programme Manager to create sector-leading agendas and attract the best speakers
• Independently manage the selection of venues and online platforms (to spec and to budget) and relationships with all relevant suppliers (platform and app providers, caterers, contractors, equipment suppliers)
• In collaboration with the Marketing team, establish branding for events and roll out across online and print collateral
• In collaboration with the Marketing team, plan and deliver marketing campaigns for agreed events, including drafting email communications and producing engaging copy to drive interest and registrations
• Report regularly to the Head of Events and BIA forums on progress with event launches, delegate recruitment, logistical plans and event contribution
• Produce project plans where relevant and be ‘on the ground’ to manage these.  Alternatively, to delegate sensibly and as agreed to other BIA staff
• Delegate management – to accurately manage delegate lists, joining instructions and answer queries
• Responsible for securing and managing event sponsors to meet income targets, with support from the Head of Events and wider BIA team to ensure the financial success of each event
• Fulfilment of event and annual supporter expectations
• Manage post-event evaluation, and work with team members to address feedback and improve the event experience for delegates in a sustainable and ongoing way
• Manage event content, pages and microsites on the BIA website
• Accurately and systematically manage events functionality and bookings through our Event Management Software (Eventfolio) and MS Dynamics database
• Assist and support other events team members with the running of BIA events.

Skills, Competencies & Experience

Essential:

• Excellent organisational skills, able to work under pressure and within tight timelines
• Ability to confidently liaise with contacts at all levels
• Excellent oral and written communications
• Experience in using all standard Microsoft programmes and managing online event booking functionality is essential
• Experience in working with an online content management system (website management)
• Experience in managing both live and virtual events is essential (Zoom webinars)
• A self-starter who is able to work independently and collaboratively as part of a team
• Meticulous attention to detail and methodical approach to work
• Problem-solving, solutions-driven attitude
• Proactive approach in offering assistance when required

Desirable:

• Experience in using Microsoft Dynamics and online webinar platforms
• Interest in life sciences and politics/public affairs
• Experience of working in the membership or trade association sector
• Experience in working with Corporate Members and Sponsors.

Required Qualifications

• Degree or equivalent with an absolute minimum of three years’ experience in managing events

Conditions of employment

• Please note that all offers of employment are subject to two references and proof of eligibility to work in the UK.

Working locations

• Hybrid model, working in the London office and remotely

How to apply

• Interested candidates are invited to submit their resume/CV and a cover letter detailing their relevant experience, with particular reference to the job description, and outlining their approach to the role. Applications written using an AI generator will not be accepted.
• Please email your application to [email protected] with the subject line "Events Manager Application - [Your Full Name]." Application deadline  Thursday, 28th August, 9 am.

Interviews

• Interviews will take place w/c 1st September. 
• If you are shortlisted for an interview, please let us know if you require any adjustments to make sure the interview process is accessible and inclusive.

Policies

Building a thriving, diverse workplace is a priority across all industries. The BIA is committed to providing a fair and equitable working environment to attract and nurture people from all backgrounds. We value the individuality and diversity that employees bring to the company throughout our activities.

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