Events Coordinator

Philanthropy Europe Association

Salary
€3000 - €3200 13th month

About the Organisation

Philea, the Philanthropy Europe Association, nurtures a diverse and inclusive ecosystem of foundations, philanthropic organizations, and networks working for the common good. With individual philanthropies and national-level infrastructure organizations in over 30 countries as members, we unite over 7500 public-benefit foundations that seek to improve life for people and communities in Europe and around the world.

Our vision is for philanthropy to use its full potential to co-shape and support a pluralistic, just, and resilient society that centers people and the planet. To achieve this, our mission is to enable, encourage, and empower the philanthropic community to build a better today and tomorrow. Philanthropy Europe Association (Philea) is looking to appoint an Events Coordinator who will handle the planning, coordination, and execution of a diverse portfolio of events, ensuring they run seamlessly and reflect our mission and values.

About the role

The ideal candidate will bring strong expertise in event management, logistics, and stakeholder engagement and demonstrate creativity, precision, and the ability to manage multiple projects in a fast-paced, collaborative environment.

Responsibilities

• Plan, coordinate, and deliver event logistics in collaboration with colleagues, ensuring alignment with Philea’s guidelines and policies, including venue bookings, catering, audio-visual requirements, speaker coordination and travel arrangements.
• Support the Conference and Events Manager in the organisation of the Philea Forum
• Liaise with service providers (such as caterers, hotels, venues, and transport agencies), maintaining strong and effective working relationships.
• Prepare and monitor event budgets, ensuring accurate follow-up on invoicing and payments.
• Manage event timelines and ensure comprehensive post-event reporting and analysis.
• Manage digital tools and platforms to support registrations, agendas, feedback, and digital participation.
• Design and manage event webpages using dedicated Event Management Software
• Assist delegates with registration queries, providing timely and courteous support.
• Coordinate and oversee on-site logistics such as badges, registration desks, and coffee breaks.
• Contribute to the maintenance and accuracy of the events database.

Skills, Competencies & Experience

Required:

• Proven experience (minimum 2 years) in coordinating conferences, workshops, and meetings, in both digital and in-person formats, preferably in an international, mission-driven setting
• Skilled in coordinating and supporting all stages of event planning, including logistics, venue liaison, registration, budgeting, and follow-up
• Strong command of tools such as Odoo (or similar ERP), Microsoft 365 Office (Excel), and event management platforms (Cvent, Eventbrite)
• Ability to manage multiple events simultaneously while maintaining focus, attention to detail, and high-quality execution
• Comfortable working in a collaborative environment and liaising with diverse internal and external stakeholders
• Excellent written and verbal communication skills in English; knowledge of French or other European languages is an asset
• Strong interpersonal skills and a solutions-oriented mindset
• Understanding of and commitment to Philea’s values of trust, collaboration, diversity, and inclusion

Desired:

• Experience working in the philanthropic non-profit sector

Compensation & Benefits

• Holiday Pay
• Transportation Allowance
• Home Office Allowance
• Meal Vouchers
• Telework Allowance
• Additional Holidays
• Group Health, Pension & Private Trips Insurance

Conditions of employment

• You need to be eligible to work in Belgium

Working locations

• Remotely working in Brussels, Belgium

How to apply

• Please, send an email to [email protected] with  CV in English, two references, and a cover letter, in the subject line "Events Coordinator" by 8th September 2025.

Interviews

• Applications will be reviewed on a rolling basis, so we strongly encourage early applications.
• Only shortlisted candidates will be contacted

Policies

All applications will be treated confidentially. We value diversity and inclusion and encourage candidates from historically underrepresented or marginalised groups to apply.

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