Administrative Project Coordinator

Research Institute of Organic Agriculture

Hours
38 hours per week

About the Organisation

Research Institute of Organic Agriculture (FiBL) is one of the world’s leading institutes in the field of organic agriculture, with around 400 employees. The strengths of FiBL lie in its interdisciplinary research, innovations developed jointly with farmers and the food industry, solution-oriented development projects, and rapid knowledge transfer from research to practice.

FiBL Europe serves as an ambassador for the FiBL group, representing its expertise to policymakers and stakeholders in Brussels. Its work is focused on two areas: enhancing FiBL's contribution to the EU science-policy dialogue and supporting FiBL researchers in securing and coordinating projects.

About the role

You will be responsible for the overall administrative coordination of the Horizon Europe project SCALE-it and provide support in the acquisition of new projects. The objective of SCALE-it is to increase the availability, accessibility, and adoption of alternatives to contentious inputs used in organic farming for plant protection, plant nutrition, and animal production. The scientific coordination of the project lies with your colleagues in FiBL Switzerland. Depending on the needs, you will provide support in preparing new project applications or help with Grant Agreement Preparation of acquired projects.

Responsibilities

Coordination of SCALE-it (80%):

• Ensure effective implementation of all project tasks
• Ensure effective and smooth internal communication in the project
• Organise project meetings and outreach events for the project
• Ensure delivery of deliverables, milestones, and technical reports towards the EU’s Research Executive Agency (REA). Provide any required documentation
• Provide administrative guidance to the partners
• In collaboration with colleagues in Switzerland, manage the overall budget of the project
• Collect financial reports of partners and ensure correct submission to REA
• Occasionally travel to project sites and events outside Belgium

Support to Horizon Europe Project Applications (20%):

• Coordinate the application process in collaboration with colleagues in Switzerland
• Complete and ensure the correctness of administrative forms
• Compile project and partner budgets
• Ensure compliance of the project application with the call requirements
• Help in completing specific parts of the project proposal (Communication & Dissemination, Work Package descriptions)
• Assist with Grant Agreement Preparation of acquired projects

Skills, Competencies & Experience

Experience & Skills:

• Solid experience (4-5 years) in administrative and financial management of projects funded under Horizon 2020 or Horizon Europe
• Understanding the key principles and practices of organic agriculture
• Able to give guidance and be demanding towards project partners
• Able to navigate through contractual agreements and administrative requirements
• Strong organisational skills, respect for deadlines, and a high level of initiative
• Strong interpersonal communication skills, self-motivation, adaptability and a desire to work as part of a team
• Excellent writing and verbal skills
• Able to work in an intercultural environment
• Curious & creative
• Excellent English (CEFR Proficient User C1)
• Knowledge of German is considered a strong advantage (CEFR level B1)
• Knowledge of French is an asset (CEFR level B1)

Required Qualifications

• Master’s Degree

Compensation & Benefits

• Attractive remuneration package
• Extra benefits, including hospitalization and group insurance
• An exciting opportunity for career development in an international working environment in the field of organic agriculture

Working locations

• Brussels, Belgium

How to apply

• Candidates are requested to submit their application (CV and motivation letter). Application deadline 8th October 2025.
• For more questions, please contact Dr. Bram Moeskops, Managing Director of FiBL Europe, at [email protected] and +32 (0)487 279815

Interviews

• We will only be able to respond to shortlisted candidates
• Interviews are expected to take place between October 20th and 24th, 2025. Please note the dates.

Policies

We are an organisation committed to the values of democracy, respect, integrity, and sustainability, and the principles of organic agriculture: Care, Health, Equality, and Fairness. We are committed to equal opportunities and diversity.

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