Administrative Coordinator

EuRIC

About the Organisation

EuRIC is the voice of the European recycling industry and gathers the vast majority of national recycling federations and leading recycling companies. The Confederation represents about 5,500+ recycling companies from market leaders to SMEs generating an aggregated annual turnover of about 95 billion EUR by treating various waste streams such as household or industrial and commercial waste including ferrous and non-ferrous metals, electronic waste, end-of-life vehicles, packaging, end-of-life tyres, textiles, ships, as well as construction & demolition waste.

About the role

EuRIC is looking for a motivated Administrative Coordinator to join our dynamic team. In this role, you will lead the smooth and effective functioning of the association’s daily operations. The role is ideal for a proactive and well-organised professional with experience in office and association management.

Responsibilities

Office Administration:

• Ensure smooth day-to-day office operations
• Maintain office supplies and equipment
• Manage correspondence (email, post, calls) and documentation

Membership and Sponsorship Support:

• Maintain and update member & sponsor database, contact lists, and intranet
• Handle member & sponsor inquiries and onboarding

Event and Meeting Coordination:

• Organise logistics of meetings, conferences, and events
• Book venues, handle catering, and registrations
• Make travel arrangements for the team
• Support the organisation of General Assemblies and internal meetings (invitations, agendas)

Financial and HR Support:

• Handle daily accounting tasks (invoice processing, expense reports, liaison with external accountant incl. for VAT declaration)
• Track budgets and support the annual audit process
• Coordinate HR administration (contracts, insurances, leave tracking)

Skills, Competencies & Experience

Experience:

• At least 2 years of relevant professional experience in a similar administrative role, ideally in an association, NGO, or EU-focused environment.

Desired Profile:

• Fluency in English and French (written and spoken); other languages are a strong asset.
• Strong organisational, time-management, and multitasking skills with attention to detail.
• Excellent interpersonal and communication skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); familiarity with accounting software is a plus.
• Basic knowledge of MailChimp, HubSpot, and similar CRM software, and Teams.
• Ability to work both independently and as part of a small international team.
• Knowledge of Belgian administrative procedures and AISBL structures is an advantage.

Required Qualifications

• University degree in Business Administration, Accounting, or Finance is a plus.

Compensation & Benefits

• Competitive benefits package
• Meal vouchers, Eco-cheques
• Sports and culture vouchers
• Pension scheme, and DKV insurance
• Mobile phone subscription, with a business device and a working laptop.
• Reimbursement of public transport (STIB annual pass).
• Training opportunities to support your personal growth.

Working locations

• Hybrid model, working in the Brussels office and remotely

How to apply

• To apply, send an email to Ms. Julia Ettinger at [email protected] with a CV in PDF format, and a one-page cover letter, your first & Last name, in the subject line "Administrative Coordinator"

Interviews

• Interviews will be conducted on a rolling basis. Only shortlisted candidates will be contacted for interviews by no later than 13th June 2025.
• All applications will be handled confidentially and solely for recruitment purposes.

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