Financial and Administration Manager

European Federation of Food Banks

Closing date 13 September 2019
Location Brussels
Position type Permanent
Role Finance / Purchasing
Benefits The position is based in Brussels, part-time (2-3 days/week) permanent contract with a trial of 6 months.

Job description

The Financial and Administration Manager works under the supervision of and in close cooperation with the Secretary General.


  • To take care of the daily financial work, ensuring that it is accurate, transparent, complete and up to date, and to maintain the financial health of the organization;
  • To plan and implement administrative procedures and systems;
  • To achieve financial objectives by anticipating requirements, submit information for budget preparation, schedule expenditures, monitor costs, analyze variances;
  • To prepare reports on financials status, in accordance with internal and external regulation;
  • To support the financial reporting to EU or Grant leading partners;
  • To control income, cash flow and expenditure;
  • To monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints;
  • To prepare documents and send them out to suppliers and partners.

Qualifications and experience

  • University degree, or equivalent title, preferably in the field of Accounting, Economics, Administration, Management or related areas;
  • Excellent written and spoken English and French. Knowledge of additional language(s) would be an asset;
  • Have good negotiation, listening and anticipation skills;
  • Experience in project management, especially EU-funded projects, and budgeting and financial reporting;
  • Experience in the non-profit sector would be an asset.

Skills and competences

  • Structured, very well-organized, detail-oriented, able to multi-task;
  • Capacity to work independently and proactively as well as in team;
  • Good written and spoken communication skills;
  • Excellent interpersonal skills;
  • Capacity to work under pressure and respect deadlines;
  • Capacity and interest in working in a non-profit, international, and multicultural environment;
  • Good IT and computer skills in all Windows applications; knowledge of Winbooks is a strong asset;
  • Reasonable flexibility in working time;
  • Have strong ethics integrity and adherence to the mission of the FEBA.

How to apply

Please send the following:

A cover letter (maximum 2 pages) in English explaining why you are interested in this position, how you correspond to the skills and competences required, your motivation and your salary indication;
A curriculum vitae in English.

Please send your application by email to with the subject line: “FEBA Financial and Administration Manager – Your Name” by 13 September 2019.