Events Manager (ABA Secretary)

Closing date 25 August 2019
Location Holborn, London
Position type Permanent
Role Conferences / Events
Education
Experience
Salary GBP 40,000–40,000
Benefits

Job description

The role

All aspects of delivery of the annual Firsts London book fair (May/June), the ABA Chelsea Rare Book Fair (November), the Book Trade History Conference, ABA AGM, Christmas party and other smaller book fairs, ILAB Congress, office projects and ABA events as required.

  • To work with the book fair Chairmen and committees to plan and execute the fairs 
  • Marketing the fair to exhibitors 
  • Managing Bookings 
  • Contract and Sponsorship negotiations and point of contact at the events.
  • Key contact with contractors (venue, shell scheme, cabinets, wifi, electrics, catering, shuttle services, signage, shippers, porters, printers). 
  • Responsible for Health & Safety during the open hours of the Firsts London fair, and throughout the Chelsea fair and other events (IOSH training can be provided) 
  • First Aider for the Chelsea fair and for the ABA Office generally (Training can be provided)
  • Monitoring and revising ABA Websites
  • Producing and revising floorplans 
  • Overseeing fair guide production 
  • Appointing and Managing Front of House teams 
  • Onsite presence at events 
  • Coordination of tours and talks programmes 
  • Preparation of security badges, exhibitor and venue packs 
  • Organising the exhibitor parties 
  • Post Fair data analysis 

To act as Secretary to the ABA Council, minute-taking, coordinating meetings, keeping records as appropriate, executing the wishes of Council, and acting as Company Secretary. 

To act as Secretary to the Trustees of the Benevolent Fund and Educational Trust, coordinating meetings, keeping records as appropriate and liaising with beneficiaries.

To guide and direct the day-to-day running of the ABA Office (Office 365).

To handle member concerns and advise on topical issues affecting the trade, to include responsibility and compliance for GDPR and similar concerns for the ABA.

To produce, in concert with the Treasurer and book-keeper, management accounts and cashflow forecasts. (Sage, Excel).

To coordinate membership applications, in concert with the Membership Secretary.

To maintain membership records, on the ABA database, website database and ILAB website (Access, Craft, Wordpress).

To collate and send the weekly e-Bulletin, book security alerts and other notices as necessary (Outlook, Mailchimp). 

To edit and produce the ABA Newsletter (6 times per annum), including content production (Indesign).

To deal with enquiries from the general public, external organisations and media, liaising where necessary with the President, the Management Committee and the Press Officer. 

To maintain the ABA website and social media, with the assistance of ABA Marketing (Craft, Facebook, Twitter, Instagram). (Summer-Winter 2019, setting up of new site).

To actively represent the Association’s interests with trade partners and external committees (e.g. BADA, ILAB, PBFA, the British Art Market Federation, etc.) (Including working party to help create and maintain the ILAB Book Security Database, Summer-Autumn 2019). 

To produce copy and artwork for advertising, posters and leaflets (Indesign, Illustrator, Photoshop). 
 

The Person 

A self-starting and experienced event manager, you are used to working with committees, independently and as part of a small team, possibly within a membership association environment. Financially savvy, with an eye for detail and keen interest in the world of rare books, you will come with your own ideas and fresh perspective to lead our small team. 

You have excellent verbal and written communication skills, and experience of dealing constructively with people from all walks of life.

Knowledge of digital and social media platforms and graphic design an advantage, IT literacy essential (Mac and PC).

More Information

Further to the appointment of the Events Manager (ABA Secretary) position, the ABA Council will be looking to appoint an additional part-time assistant with complementary skills in early 2020, at the direction of the postholder. 

Based at the ABA Office in Holborn except during events. Flexible working, including job-sharing, available for the right candidate. Monday-Friday 9-5 or equivalent. Significantly longer hours including weekends will be required during the fairs. 

How to apply

Please send CV, Cover letter and Application Form via the link.

First round interviews will take place on 29/30 August, with additional interviews if required on 2/3 September. Our ideal start date would be week commencing 28th October, to allow for a brief handover period.