Events Administrator

Royal College of Radiologists

Hours
35 hours per week

About the Organisation

Royal College of Radiologists (RCR) is the leading professional membership body for clinical radiologists and clinical oncologists and a registered charity that educates and supports doctors throughout their careers. With over 14,000 members in the UK and internationally, together we’re contributing to the advancement of each new generation of doctors and helping to improve patients’ lives.

We require a broad range of skills and experience to deliver our strategic goal of increasing the clinical radiology and clinical oncology workforce, which will ultimately lead to improving imaging and cancer care services for all. If you’re inspired by our strategy and values and are passionate about helping us meet our ambitious goals in an environment that celebrates differences, values diversity, and recognises that everyone here plays a role in the success of the College, then we encourage you to consider a career at the RCR.

About the role

The Professional Networks Events Administrator will support the Professional Networks Team in its busiest time of the year to develop and deliver events that form part of the annual Networks work plan. These events are part of the wider Professional Practice and Quality Improvement offer for RCR members and Fellows at all stages of their careers, plus wider stakeholders, and will be delivered in the UK online and in person. The role has an operational focus. It provides flexible, reactive coordination support to internal stakeholders, professional networks with whom the RCR collaborates, as well as communications with members, Fellows, partners, and external suppliers.

Responsibilities

Event Administration, Operations & Logistics:

• Develop and deliver from start to finish a limited number of smaller-scale events annually for professional network audiences based in the UK; ensure these are delivered on time, on budget, and are of high quality, with support from colleagues where necessary.
• Work closely with the Professional Network Coordinators and Network leads to identify and confirm inspiring and up-to-date programs, speakers, clear learning outcomes, and event materials (speaker presentations, handouts) that meet the needs of members of our networks.
• Follow and contribute to the development of existing event project management templates and frameworks, to support consistency of approach and a learning culture across the Networks team. Create any new processes where needed.
• Support colleagues across the team (and in some cases, wider RCR) with in-person and online events delivery, ensuring events are well managed and resourced.
• Collect and collate data that enables assessment of the success of the events the role leads on, working with a team of colleagues to produce an evaluation report with actionable recommendations.
• Manage the administration of post-event feedback surveys and CPD certification for attendees and network leads, to cover all events delivered by the team.
• Build solid professional relationships with network leads who are key stakeholders for the Networks team.

Financial Administration:

• Where required, adapt and apply per-product budget templates for our repeatable, smaller-scale products, ensuring that they are accurate, including direct and staff costs, as well as forecast delegate and sponsorship income.
• Proactively track and monitor event expenditure and income, reconciling budgets at the end of event periods to inform evaluation, and report on team and organisational targets.
• Ensure Network Leads are clear on RCR sponsorship processes and work closely with the RCR Learning team to deliver agreed event-specific sponsorship benefits for events the role leads on.
• Ensure the financial viability of events this role leads on by identifying cost-effective options and reviewing and negotiating on expenditure with third parties where necessary, with the support of team colleagues.

Team Administration:

• Facilitate the improvement and development of Professional Networks reporting via RCR systems, collaborating with colleagues across the team and organisation to streamline access to and visualisation of data.
• Monitor and respond to queries about the overall Networks program (events, webinars, e-newsletters, and resources) from stakeholders via telephone and email, triaging and redirecting to relevant colleagues.
• Support the preparation of any materials and resources needed to facilitate attendee participation in learning activities (online and in person), including the administration of printing.

General:

• Maintain and manage records according to the RCR’s data protection policy and guidance.
• Maintain documentation on all activities carried out.
• Undertake such other duties appropriate to the level of the postholder’s qualifications and experience as may be required by the RCR from time to time.

Internal Working relationships:

• Colleagues across the RCR, working collaboratively and sharing information to support the delivery of the RCR Learning offer.
• Elected Officers - providing information, guidance, and support.

External Working Relationships:

• Event organisers lead, subject matter experts, speakers and delegates, other contributors liaison, providing guidance and support.
• Contractors, suppliers negotiating contracts and ensuring delivery to contract terms.
• Partners and sponsors providing information and support.
• Other medical royal colleges and professional bodies share information, liaison, and facilitate collaboration.

Skills, Competencies & Experience

Knowledge, Qualifications & Experience:

• Experience working in event administration across in-person, online, and hybrid formats, including working with external experts to deliver activities.
• Ability to work with budgets and track income and expenditure for a variety of activities simultaneously. 
• Proven experience in providing high-quality customer service to stakeholders
• Ability to use and maintain a database or equivalent to keep up-to-date and accurate records.
• Experience using Microsoft packages, and/or online event delivery platforms, Zoom or MS Teams.
• Experience in working collaboratively as part of a team, as well as being self-motivated to work well independently on projects

Skills & Abilities:

• Accurate use and understanding of English.
• Demonstrable organisational and administrative skills, with good attention to detail and a proactive, flexible working style.
• Good communication and interpersonal skills, and the ability to build and sustain effective working relationships with a diverse range of colleagues, partners, and stakeholders at all levels
• Ability to use initiative and suggest and implement solutions to problems, knowing when to consult and involve colleagues and stakeholders.

Other Requirements:

• Commitment to equality and valuing diversity, and understanding of how this applies to the delivery of own area of work
• Commitment to the aims and charitable objectives of the RCR
• Self awareness
• Enthusiasm for learning and development, and taking on new tasks
• Committed to my own continuing professional development.

Compensation & Benefits

• Generous Annual Leave Allowance
• Excellent Pension Scheme
• Interest-Free Season Ticket loan 
• Cycle to Work Scheme

Conditions of employment

• You must have the right to work in the UK

Working locations

• Hybrid model, working in the London office and remotely

How to apply

• Please send an email to [email protected] with your CV and 1 page of a cover letter, your Full Name, Role, and a completed Diversity Monitoring Form.
• If you consider yourself to have a disability and require a hard copy pack or a different format, for example, large print, please contact the HR team at [email protected]

Interviews

• Shortlist interviews are scheduled for 15th December 2025, and selection interviews are scheduled for 18th December 2025.

Policies

Diversity means better ideas, better solutions, and more innovation. That’s why one of our key priorities is ensuring our workforce reflects our communities. We’re committed to creating an inclusive workforce and working environment for us all to enjoy, where everyone can bring their whole self to work to create change and reach new heights of creativity.

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