Virtual Congresses Webinar Series

Virtual congresses are here to stay - a series of four webinars addressing the most burning questions.

This webinar series is presented by Inbar Caspi, an association services and congress expert with more than 20 years of experience, consulted by over 60 associations and managing more than 170 association congresses. She is the former Managing Director of Kenes UK and for the past 6 years, Inbar has been supporting medical associations that organise their congress in-house or wish to take more ownership of their key activities.

Each webinar will include a guest interview of an events strategist from a major association, which has just delivered a very large successful congress online, and then will be followed by a live discussion with the audience.

Future Webinars:

10 September: Sustainable financial models for virtual meetings 

24 September: What to look for in a virtual meeting platform & software

Previous Webinars

2 July: How to give value to participants in a virtual model

16 July: How to give value to sponsors and exhibitors

There are no fees to attend for association employees, who need to register as a subscriber or member of AAE, both of which are free of charge.

FUTURE EVENTS

Sustainable financial models for online meetings

13:00 BST | 14:00hrs CET - Thursday 10 SEPTEMBER - ONLINE

This webinar addresses the critical aspect of profitability, long-term sustainability and economic models for virtual association congresses in all sectors.

Topics include:

  • How to build a financial forecast or budget in this unknown environment?
  • How much to charge for registrations and sponsorships?
  • What expenses you should plan for?
  • How to work with future congress centre contracts?
  • What are the risks and future opportunities you should present to your Board?

Speaker

Inbar Caspi
Inbar Caspi

Consultant , Medical Associations Consultant

Inbar Caspi is association services and congress expert with more than 20 years of experience in consulting over 60 associations and managing more than 170 association congresses. She is the former Managing Director of Kenes UK. For the past 6 years, Inbar has been supporting Medical Associations that organise their congress in-house or wish to take more ownership on their key activity while reaching their goals for growth, profit, education and high level of service. In her new capacity, she has worked with and managed in-house the congresses of some of the largest associations in Europe such as the European Association for the Study of the Liver (EASL), the European Academy of Neurology (EAN), the European Pain Federation (EFIC), and the Federation of European Neuroscience Societies (FENS).

You are welcome to send questions ahead of the webinar so Inbar can address them during the discussion. Please send the questions to inbar.caspi@outlook.com

What to look for in a virtual meeting platform & software

13:00 BST | 14:00hrs CET - Thursday 24 SEPTEMBER - ONLINE

This webinar addresses the critical aspect of what to look for in a virtual meeting platform and software, what interaction functions are critical, and how the future for tech systems might be.

Topics include:

  • What are the virtual components that are ‘’must-have’’ on our check list?
  • What are the components that will maximize personal meaningful discussions and engagements online?
  • What is the future of virtual and hybrid meetings?

Speakers

Inbar Caspi
Inbar Caspi

Consultant , Medical Associations Consultant

Inbar Caspi is association services and congress expert with more than 20 years of experience in consulting over 60 associations and managing more than 170 association congresses. She is the former Managing Director of Kenes UK. For the past 6 years, Inbar has been supporting Medical Associations that organise their congress in-house or wish to take more ownership on their key activity while reaching their goals for growth, profit, education and high level of service. In her new capacity, she has worked with and managed in-house the congresses of some of the largest associations in Europe such as the European Association for the Study of the Liver (EASL), the European Academy of Neurology (EAN), the European Pain Federation (EFIC), and the Federation of European Neuroscience Societies (FENS).

The additional speaker and interviewee will be announced shortly.

Registration & Access Fees

To attend for no fee, register as a subscriber or member (both at no fee) and then register for the event.

Status Live After
Association Members No fee No fee
Association Subscribers No fee n/a
PCO/ AMC Subscribers £50 each n/a
Associate Members £0 £0

Fees are in GBP, subject to 20% VAT and payment is only by card. 

Videos are available in the AAE Resource Centre from 48 working hours after the event, to allow time for preparation of the video, and is subject to recordings being successful.

PAST EVENTS

How to give value to participants in a virtual model

This first webinar in the series addresses the critical aspect of providing value to delegates, speakers and poster presenters, and then glances at how the future may look. 

The webinar includes a presentation, an interview with Monica Fontana, Executive Director of ERA-EDTA, who has just delivered their online congress successfully with 10,000 participants, and a live discussion with the audience.

Topics include:

  • What does the audience expect from virtual meetings?
  • How can we translate the onsite congress programme to online medium?
  • How can we create ‘’live happenings’’ and real interactive discussions with speakers, poster presenters and exhibitors?
  • How will congresses look post-COVID-19?

Speakers 

Inbar Caspi
Inbar Caspi

Consultant , Medical Associations Consultant

Inbar Caspi is association services and congress expert with more than 20 years of experience in consulting over 60 associations and managing more than 170 association congresses. She is the former Managing Director of Kenes UK. For the past 6 years, Inbar has been supporting Medical Associations that organise their congress in-house or wish to take more ownership on their key activity while reaching their goals for growth, profit, education and high level of service. In her new capacity, she has worked with and managed in-house the congresses of some of the largest associations in Europe such as the European Association for the Study of the Liver (EASL), the European Academy of Neurology (EAN), the European Pain Federation (EFIC), and the Federation of European Neuroscience Societies (FENS).

Monica Fontana
Monica Fontana

Executive Director , ERA-EDTA

Monica Fontana was born in the United States in 1965; she moved to Europe in 1970 and grew up in Parma (Italy). In 1991, while writing her university thesis, she started working for the ERA-EDTA, a charity based in England and Wales with more than 7,000 active members, various medical journals, a guideline body, a European registry and various working groups and committees. As the person in charge of the membership office, Monica was able to be aware of all the various activities of the Association, from the Registry activities (being also appointed at the financial manager of a EU funded project linked to the Registry), the fellowship initiatives, the research programmes, the educational courses. ERA-EDTA organizes the second largest annual nephrology Congress worldwide and Monica was actively involved in many of the activities done during the annual Congress especially linked to the various committees. From 1995 until 2016, working from home, she added many other tasks to her main duties: the bylaws, advisor to the President (and Council), advertising and public and international relations. In 2015, Monica became the Executive Manager of the ERA-EDTA and the CEO of a limited company owned by ERA-EDTA that organizes medical events, thus managing all the international operative staff of the association. In 2018 Monica was appointed as ERA-EDTA Executive Director.

VIEW THE RECORDING IN THE RESOURCE CENTRE >>

How to give value to sponsors and exhibitors

The rules of the game have changed, we need to adapt!

This second webinar in the series is presented by Inbar Caspi and includes an introduction by Inbar, and then a talk by Maya Ravinsky, Sponsorship & Exhibition Strategic Consultant, who has just delivered an online congress successfully thousands of participants. Then followed by Q&A with the audience.

This second webinar in the series addresses the critical aspect of providing value to sponsors and exhibitors in the virtual model.

Topics include:

  • Avoid risking loss of financial support from the industry
  • Meeting industry’s objectives, needs, plans and strategies
  • Compensating for loss of physical component
  • Creating new opportunities and options
  • Join forces with relevant stakeholders

Speakers

Inbar Caspi
Inbar Caspi

Consultant , Medical Associations Consultant

Inbar Caspi is association services and congress expert with more than 20 years of experience in consulting over 60 associations and managing more than 170 association congresses. She is the former Managing Director of Kenes UK. For the past 6 years, Inbar has been supporting Medical Associations that organise their congress in-house or wish to take more ownership on their key activity while reaching their goals for growth, profit, education and high level of service. In her new capacity, she has worked with and managed in-house the congresses of some of the largest associations in Europe such as the European Association for the Study of the Liver (EASL), the European Academy of Neurology (EAN), the European Pain Federation (EFIC), and the Federation of European Neuroscience Societies (FENS).

Maya Ravinsky
Maya Ravinsky

Sponsorship & Exhibitions Consultant , Maya Ravinsky, Industry Relations and Sales

Maya is a professional fundraiser raising financial support for medical congresses from the pharmaceutical and medical devices industries. In the course of her work Maya initiates and implements new fundraising strategies and establishes long term agreements between associations and potential sponsors.

Over the last decade Maya managed to raise around 6 million Euro/year and increase revenue in a sustainable way.

Maya is a certified lawyer who specialized in private and public international law before specializing as a professional fundraiser.

For more than 12 years, Maya has worked in the PCO's (Professional Congress Organiser) sector pioneering fundraising techniques and strategies.

In 2006 Maya joined Kenes International as the Director of the Sponsorship and Exhibition Sales Department. Maya has managed a team of 10 fundraisers and was responsible for servicing more than 30 associations each year.

Maya’s passion for her job is fueled by her desire to assist associations in reaching their targets and achieve their objectives.

Over the past few years Maya acquired extensive knowledge in pharma/medical devices Industries regulations and she is actively involved in different professional forums.

The strategies Maya develops continuously evolve in alliance with the challenging regulatory environment that we all witness over the past few years.

VIEW THE RECORDING IN THE RESOURCE CENTRE >>