Associations World Congress & Expo

How will participation work

How it works

After booking your participation

• Prepare your profile texts: Organisation, Services and "What's new, better or different"
• Prepare your stand materials (videos, brochures, case studies) which need to be specific to associations

16 June onwards

• Upload your materials to the virtual conference delivery platform (VCD) and classify your services
• Staff register and set their profile on the VCD
• Set up template emails you will send from your system out to delegates who have connected with your or requested information during the event.

23 June onwards, Association delegates:

• Delegates will be invited to choose their sessions (many of which are limited in capacity) on the VCD
• On logging into the VCD delegates will complete their profiles and service interests

28 June onwards, Exhibitors:

• Research (e.g. at their website) delegates and their associations, that are on the VCD system
• Request appointments with delegates (no multiple identical 'mass' emails permitted)
• Invite delegates to attend your showcase (View this option here >>)

During the event, Exhibitors

• Take your appointments
• Respond to chat and calls on your stand
• Respond to chat and calls with your staff
• Invite delegates to attend your showcase (if you have one)
• Engage with delegates who you have matched with, using the chat or request a one-to-one meeting with video call 
• Engage with any delegates you identify, or search for by type in the directory
• Download reports at any time, and send any emails or communications which need an immediate response

After the event

• Download the final list of delegates who engaged with you
• Send any communications by email to all delegates you engaged with
• One-to-one meeting function will be available for one month after the event
• Make lots of sales calls immediately after the conference
• New business!