Booking is now closed. Please contact events@associationexecutives.org if you need more information, or would like to book, last minute.
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Associations World Congress & Expo 2021
How will participation work
How it works
After booking your participation
- Prepare your profile texts: Organisation, Services and "What's new, better or different"
- Prepare your stand materials (videos, brochures, case studies) which need to be specific to associations
16 June onwards
- Upload your materials to the virtual conference delivery platform (VCD) and classify your services
- Staff register and set their profile on the VCD
- Set up template emails you will send from your system out to delegates who have connected with your or requested information during the event.
23 June onwards, Association delegates:
- Delegates will be invited to choose their sessions (many of which are limited in capacity) on the VCD
- On logging into the VCD delegates will complete their profiles and service interests
28 June onwards, Exhibitors:
- Research (e.g. at their website) delegates and their associations, that are on the VCD system
- Request appointments with delegates (no multiple identical 'mass' emails permitted)
- Invite delegates to attend your showcase (View this option here >>)
During the event, Exhibitors
- Take your appointments
- Respond to chat and calls on your stand
- Respond to chat and calls with your staff
- Invite delegates to attend your showcase (if you have one)
- Engage with delegates who you have matched with, using the chat or request a one-to-one meeting with video call
- Engage with any delegates you identify, or search for by type in the directory
- Download reports at any time, and send any emails or communications which need an immediate response
After the event
- Download the final list of delegates who engaged with you
- Send any communications by email to all delegates you engaged with
- One-to-one meeting function will be available for one month after the event
- Make lots of sales calls immediately after the conference
- New business!