Associations World Congress

15 – 17 April 2020 Estoril Congress Centre, Portugal Congress

Sponsor & Exhibitor Packages

A selection of packages to engage with association delegates are detailed including Business Partner packages along with sponsor packages to provide structured one-to-one engagement and profile-raising, some with very specific targeted profile of delegates.

View the packages:

If you would like us to create a package to meet your special needs, please discuss this with your account director.

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Networking Business Partner Package

Engage with association delegates over three days, during four breaks, two lunches, two drinks reception and a dinner.  Engage face-to-face at round tables during the sessions with discussion throughout the two days of the congress.

Exhibit with a 3m wide wall area where the event organiser produces the graphic for you. Includes two of your staff to attend. All you need to do is book your hotel and turn up with brochures and an iPad!

The package includes:

In the Partner Area
  • A 3m wide wall with 3m x 1.2m size graphic (produced by the organisers from your artwork)
  • Brochure stand
  • Table
  • Lighting
Online promotion in advance
  • Your logo on the exhibitors page
  • A dedicated web page for your organisation
  • Description of your company, product or service (800 characters)
  • Company name, address, contact name, email, phone and website
  • Links to your website and social media channels
  • A list of your your association client projects
  • Promotion of your organisation to delegates with needs that match your offering throughout the month prior to the event
  • Messaging facility for delegates to contact you
Promotion during & after the event
  • Your logo and profile in the event mobile app
  • Listing/entry in the Association Partner Directory handed to each delegate
Delegate Passes
  • 2 delegate passes for your staff
  • Includes Welcome reception on the Wednesday, then refreshment breaks, lunch, drinks reception and dinner on Thursday, then refreshment breaks, and lunch on Friday, and access to all open sessions throughout.

Price: £6,950+VAT

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Technology Business Partner Package

Engage with association delegates over three days, during four breaks, two lunches, two drinks reception and a dinner.  Engage face-to-face at round tables during the sessions with discussion throughout the two days of the congress. 

Exhibit with a 2m area where the event organiser produces the graphic for you, in the Tech Zone. Includes one of your staff to attend.

The package includes:

In the Partner Area
  • A 2m wide wall with 2m x 1.2m size graphic (produced by the organisers from your artwork)
  • Brochure stand
  • Table
  • Electrical socket
  • Lighting
Online promotion in advance
  • Your logo on the exhibitors page
  • A dedicated web page for your organisation
  • Description of your company, product or service (400 characters)
  • Company name, address, contact name, email, phone and website
  • Links to your website and social media channels
  • A list of projects for association clients
Promotion during & after the event
  • Your logo and profile in the event mobile app
  • Listing/entry in the Association Partner Directory handed to each delegate
Delegate Passes
  • 1 delegate pass for your staff
  • Includes Welcome reception on the Wednesday, then refreshment breaks, lunch, drinks reception and dinner on Thursday, then refreshment breaks, and lunch on Friday, and access to all open sessions throughout.

Price: £4,950+VAT

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Congress Sponsor

Engage with association delegates during your own private dinner. Present to delegates who need your support at Expert Briefings at round-tables that enable meaningful one-to-one engagement. 

Increase your profile with branding on marketing to the association community, and and many touch-points throughout the event and its materials. Increase your staff attendance and ability to engage with potential clients.

The package includes:

Present at the congress
  • Present two Expert briefings to up to 15 delegates
  • Each briefing is 15 mins presenting and 10 minutes Q&A at a round table
Host a Dinner
  • Host an official Hosted Dinner after the Welcome Reception on the Wednesday of the congress with up to 10 delegates arranged by the organiser
  • Restaurant to be one of a selection provided by the organiser, near to the venue (dinner paid by the sponsor direct to the restaurant)
Online promotion in advance
  • Your logo on the promotional emails (over 20,000+)
  • A larger profile on your dedicated web page (another 2000 characters)
  • Partner Update on AAE Website
Promotion during & after the event
  • Logo on sponsor signage
  • Logo on rotating slides in all rooms
  • Logo on sponsors page in the Association Partner Directory handed to each delegate
  • Logo in spoinsors section of the Mobile App
Delegate Passes
  • Additional 1 staff delegate pass for your staff
  • Five association guest passes

Price: £4,500+VAT (for exhibitors taking the Networking Business Partner Package only)

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Stream Sponsor

Engage with delegates in a stream, including an introductory presentation, hosting discussion tables, branding throughout the stream and distribtuon of materials. Engage with association delegates during your own private dinner. Present to delegates who need your support at Expert Briefings at round-tables that enable meaningful one-to-one engagement. Increase your profile with branding on marketing to the association community, and and many touch-points throughout the event and its materials. Increase your staff attendance and ability to engage with potential clients.

The package includes:

Host a congress stream
  • Streams available are shown here >>
  • Welcome delegates and make a short presentation
  • Distribute your materials on delegate chairs/tables
  • Display your signage around the room
  • Host discussion tables
  • Recommend client associations to speak on the programme
Present at the congress
  • Present two Expert Briefings to up to 15 delegates at each
  • Each briefing is 15 mins presenting and 10 minutes Q&A at a round table
Host a Dinner
  • Host an official Hosted Dinner after the drinks reception on the first day of the congress with up to 8 delegates arranged by the organiser
  • Restaurant to be one of 10 based two minutes from the congress centre (dinner paid by the sponsor to the restaurant directly)
Online promotion in advance
  • Your logo on the promotional emails (over 40,000+)
  • A larger profile on your dedicated web page
Promotion during & after the event
  • Logo on stream signage
  • Logo on sponsor signage
  • Logo on all house slides for the stream
  • Logo on rotating slides in all rooms
  • Logo on sponsors page in the Association Partner Directory handed to each delegate
  • Logo in spoinsors section of the Mobile App
  • Video interview of your key director, explaining why you are sponsoring and the value you bring, circulated to AAE community of 21K people
Delegate Passes
  • Additional 2 staff delegate pass for your staff
  • Six association guest passes

Price: £9,600+VAT (for exhibitors taking the Networking Business Partner Package only)

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Speaker & VIP Dinner Sponsor

Engage with the most important association speakers and delegates after the Welcome Reception on the Wednesday, in a private exclusive environment. 

Increase your profile with branding on marketing to the associations and increase to many touch-points throughout the event and distribution of your materials. Increase your staff attendance and ability to engage with potential clients.

The package includes:

Dinner
  • Host 30 VIP association executive delegates and speakers arranged and invited by the event organiser
  • Welcome drink & Dinner
  • Restaurant to be one chosen from those selected by the local PCO near to the congress centre
  • Dinner costs paid by the sponsor
Online promotion in advance
  • Your logo on the promotional emails (over 40,000+)
  • A larger profile on your dedicated web page
Promotion during & after the event
  • Logo on the Dinner Signage
  • Logo on the Dinner menu
  • Logo on sponsor signage
  • Logo on rotating slides in all rooms
  • Logo on sponsors page in the Association Partner Directory handed to each delegate
  • Logo in sponsors section of the Event Mobile App
Delegate Passes
  • Additional 2 staff delegate pass for your staff
  • Eight association guest passes

Price: £14,450 +VAT (for exhibitors taking the Networking Business Partner Package only)

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Awards Category Sponsor

Sponsor a category of the International & European Association Awards. 

Increase your profile with branding on marketing to the association community. Increase your staff attendance and ability to engage with potential clients.

The package includes:

Awards Ceremony
  • Awards guide including your logo
  • Present the trophy for the category
  • Logo on the category slides
Online promotion in advance
  • Your logo on the promotional emails (over 20,000+)
  • A larger profile on your dedicated web page
Promotion during & after the event
  • Logo on Awards sponsor signage
  • Logo on category slides and sponsor slides for the awards presentation
  • Logo on Association Awards home page
  • Logo in Awards page of the Mobile App
Delegate Passes
  • Additional 1 staff delegate pass for your staff
  • Two association guest passes

Price: £4,500 +VAT (for any exhibitors taking the Networking or Technology Business Partner Package)

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