Associations World Congress 2022

3 – 5 July 2022 Cascais, Portugal Congress

A supplier wanting to meet associations?

Associations need the very best suppliers as their Business Partners, to deliver high quality services and events to their members and sectors. The way suppliers and association delegates will interact has changed, to make the experience much more useful for everyone.

Profile of the Association Delegates attending

  • Highly focused delegate profile
  • Executive Heads from large individual member organisations, most with large annual conferences
  • Events Directors and HoDs with large annual conferences

Profile of suppliers participating

  • Limited participation of 60 suppliers (down from 100-120 in previous years)
  • A maximum number of each type of supplier
  • Maximum of 60% of supplier destinations and venues

Opportunities to Participate as a Supplier

View the package details below.

Note that all sponsor packages are only available with the Business Partner Participation.

Session Sponsorship Package

During the two days, there will be between 4 and 8 sessions for each stream for Executive Heads and Events Strategists, and each of these is sponsorable. Sponsorship provides profile raising, branding, additional access, speaking, possible involvement in the content and facilitating. The package includes:

  • Session Sponsor branding on the sponsor page of the website and emails
  • Branding on the agenda at the website
  • Promotion of your sponsorship to all AAE community
  • Branding in the session
  • Opportunity for you to distrubute a white paper of your own at the session
  • Possiblity to curate the content of the session with AAE, and to speak and facilitate the session
  • Branding on the entrance signage to the session
  • Branding on the main congress signage
  • Your Video playing at each session
  • Additional staff pass to attend the entire event

Prices: between GBP 4,950 and GBP 9,500 depending on session

Welcome Dinner Sponsor

After the Welcome reception, a number of dinners are organised to be hosted by suppliers, for either Executive Heads or Events Strategists from either International or European associations. The package includes:

  • Dinner Sponsor branding on the sponsor page of the website and emails
  • Branding on the dinner page at the website
  • Promotion of your sponsorship to all AAE community
  • Select delegates you wish to attend with AAE, on a first-come first-served basis (book your sponsorship early)
  • Select the restaurant, menu and wines, from those selected by the local PCO
  • Welcome diners on arrival
  • Talk to diners during the dinner
  • Branding at entrance to dinner room
  • Branding during dinner on the tables
  • Opportunity for you to distribute gifts etc to diners
  • Additional staff pass to attend the entire congress

Price: x 10-15 delegates = GBP 4,950; x 25-30 delegates = GBP 9,500

Business Partner Participation Package

Equivalent to the previous year's level of "Business Partner Exhibitor")

This provides suppliers with good engagement, networking, and appointments. Its a great way to engage with exactly the right high-value potential customers at the point when they are scoping out their needs for services and events from suppliers.

There are ONLY 65 packages for suppliers total, and currently ONLY 8 of these packages are still available (as of 18/01/2022).

What's included:


  • 8-10 Appointments set up with association delegates in advance

  • Appointments take place during scheduled times, not during sessions, and breaks and lunches for networking

Briefing Round tables

  • Destinations & Venues: Introductory meeting on a round-table with multiple association delegates to brief delegates on your service for up to 10 minutes and for each delegate to explain their challenges and then discuss those
  • Other service providers: Briefing delegates on a key state-of-the-art challenge & solution for 20 minutes, and discuss interests with and among delegates for 20 minutes

Physical presence

  • Tables dedicated to each supplier, with name board

  • Positioned in open hub area of the congress, where delegates can approach you at any time throughout the event

  • Refreshment service positions among these meeting tables, with staff clearing

Programme Sessions

  • You can attend most of the sessions (except the restricted Medical Associations Meeting)

Promotion & branding

  • Logo and listing on the event website
  • Promotion in emails to delegates and the AAE community in advance of the event
  • Listing on event signage
  • Social media promotion
  • Post-event promotion to delegates and AAE community

Staff Passes

  • One staff delegate pass
  • Attend welcome reception, lunches and refreshments on the two main congress days, attend sessions on the two main congress days
  • Attend the welcome reception and congress dinner

Price: GBP 5,950

Bespoke Branding and Promotion sponsor packages

Please get in contact to discuss specailly created branding and promotion sponsorship.